Professional Staff Assistant 1

About the Role

The Associate Laboratory Directorate for Environment, Safety, Health and Quality (ALDESHQ) is looking for an experienced and highly motivated Professional Staff Assistant to provide administrative support to the ALDESHQ Program Office and ESHQ Integration Office. This position requires strong customer service skills, a high degree of professionalism, self-motivation, and accountability for deadlines and commitments. The selected candidate must be able to work cooperatively in a dynamic and diverse office environment while maintaining a positive attitude and professional work atmosphere.

In this role, you will coordinate calendars, meetings, procurements, records, personnel-related administrative activities, and other day-to-day office operations. You will track commitments and action items, prepare and format professional correspondence and presentations, maintain shared resources and records, and serve as a knowledgeable point of contact for employees and internal support organizations.

Responsibilities

• Coordinate calendars, meetings, procurements, records, and personnel-related administrative activities.
• Track commitments and action items.
• Prepare and format professional correspondence and presentations.
• Maintain shared resources, records, databases, or websites.
• Support administrative processes such as onboarding, personnel actions, procurement, or records management.
• Serve as a knowledgeable point of contact for employees and internal support organizations.
• Interpret and apply established policies and procedures, and recognize when questions or issues should be elevated.

Requirements

• Demonstrated experience with complex calendar management, meeting scheduling, and meeting logistics.
• Demonstrated experience using procurement or other business systems to support organizational operations.
• Demonstrated proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams, and the ability to learn software and business systems used to support specialized organizational functions.
• Demonstrated experience maintaining electronic records, databases, shared resources, or websites.
• Excellent interpersonal, verbal, and written communication skills, including customer service.
• Demonstrated experience interacting effectively with all levels of internal and external personnel, including networking with multiple organizations.
• Strong ability to organize, prioritize, and follow through with completion of multiple tasks with strict deadlines, frequent interruptions, and changing priorities.
• Ability to thrive in a dynamic environment with frequent interruptions and changing priorities.
• Demonstrated record of dependability, availability, attendance, and punctuality.

Qualifications

Position requires a bachelor's degree and 2 years of related experience or an equivalent combination of education and experience directly related to the occupation.

Desired Skills

• Knowledge of LANL's organizational structure, administrative policies, practices, and procedures.
• Experience using Oracle, Ariba, Concur, Fieldglass, or comparable business systems.
• Experience serving as a Designated Procurement Representative or performing comparable procurement-support responsibilities.
• Experience supporting personnel-related processes, records management, SharePoint resources, or webpage maintenance.

Benefits

• PPO or High Deductible medical insurance with the same large nationwide network.
• Dental and vision insurance.
• Free basic life and disability insurance.
• Paid childbirth and parental leave.
• Award-winning 401(k) (6% matching plus 3.5% annually).
• Learning opportunities and tuition assistance.
• Flexible schedules and time off (PTO and holidays).
• Onsite gyms and wellness programs.
• Extensive relocation packages (outside a 50-mile radius).

Additional Details

Work Location: The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.

Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. The position commitment for this position is 1 year.

Due to federal restrictions, citizens of the People's Republic of China (including Hong Kong and Macau), the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, including Los Alamos National Laboratory.

No security clearance is required for this position. Selected candidates will be subject to drug testing and other pre-employment background checks. The Laboratory maintains a substance abuse policy that includes random drug testing. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offfer.