Procurement Systems & Operations Lead - Central Supply

About the role

The Procurement Systems & Operations Lead manages procurement processes and systems to ensure efficiency, cost-effectiveness, and compliance with company policies and regulations. This role serves as a functional lead and process owner, exercising independent judgment to ensure all institutional spending adheres to complex contract frameworks, audit standards, and fiscal policies.

Responsibilities

• Acts as the functional lead to manage and architect the procurement system.
• Designs, executes, and maintains all information and workflows stored within the system.
• Pairs with the Director to train and support users, providing technical support and training to ensure staff are effectively utilizing procurement systems.
• Generates relevant reports and analyzes data to inform departmental decision-making.
• Performs contract analysis, reviewing legal terms and conditions to protect the institution from liability and identify "red flag" clauses.
• Supports the contract lifecycle by drafting templated contracts, ensuring "fill-in-the-blank" areas are accurately completed based on established standards.
• Actively tracks contract expiration dates and proactively monitors vendor contact information to ensure records are current.
• Applies established procurement strategies and procedures for daily operations to ensure efficiency and compliance.
• Manages the School's main switchboard, directing calls to appropriate departments or personnel.
• Processes incoming and outgoing mail, maintaining working knowledge of USPS procedures and permitting requirements.

Requirements

• Minimum of Salary Range*: $69,300 - Compensation is commensurate with qualifications
• Work Year: 12 Months
• School Year: 2025-2026
• Work Hours: Monday - Friday, 7:30 AM – 4:00 PM, Schedule may vary based on operational needs
• Minimum Qualifications:
• Bachelor’s Degree in Business Administration, Supply Chain Management, Finance, Information Systems, or a related field or combination of education, experience, and training.
• Three (3) years of related experience and/or training of progressively responsible experience in procurement operations, system administration, or business analysis.
• Demonstrated experience managing the back end of a procurement or ERP system including user access control, workflow architecture, and database maintenance.
• Proven experience with reviewing and analyzing contracts to conform with policies.
• Demonstrated proficiency in using Windows, Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Google applications.

Qualifications

• Minimum Qualifications:
• Bachelor’s Degree in Business Administration, Supply Chain Management, Finance, Information Systems, or a related field or combination of education, experience, and training.
• Three (3) years of related experience and/or training of progressively responsible experience in procurement operations, system administration, or business analysis.
• Demonstrated experience managing the back end of a procurement or ERP system including user access control, workflow architecture, and database maintenance.
• Proven experience with reviewing and analyzing contracts to conform with policies.
• Demonstrated proficiency in using Windows, Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Google applications.

Skills

• Proficiency in Windows, Microsoft Office applications (Word, Excel, PowerPoint, Outlook), and Google applications.
• Experience with contract analysis and review.
• Experience with procurement strategies and procedures.

Benefits

• Comprehensive total rewards program including competitive pay and benefits.

Pay

• Minimum Salary Range*: $69,300 - Compensation is commensurate with qualifications

Schedule

• Work Hours: Monday - Friday, 7:30 AM – 4:00 PM, Schedule may vary based on operational needs