Procurement Systems & Operations Lead - Central Supply

Responsibilities

• Acts as the functional lead to manage and architect the procurement system.
• Designs, executes, and maintains all information and workflows stored within the system.
• PARTNERS WITH THE DIRECTOR TO TRAIN AND SUPPORT USERS PROVIDING TECHNICAL SUPPORT AND TRAINING TO ENSURE STAFF ARE EFFECTIVELY UTILIZING PROCUREMENT SYSTEMS.
• Generates relevant reports and analyzes data to inform departmental decision-making.
• Performs contract analysis, reviewing legal terms and conditions to protect the institution from liability and identify “red flag” clauses.
• SUPPORTS THE CONTRACT LIFECYCLE BY DRAFTING TEMPLATED CONTRACTS, SURENING “FILL-IN-THE-BLANK” AREAS ARE ACCURATELY COMPLETED BASED ON ESTABLISHED STANDARDS.
• ACTIVELY TRACKS CONTRACT EXPIRATION DATES AND PROACTIVELY MONITORS VENDOR CONTACT INFORMATION TO ENSURE RECORDS ARE CURRENT.
• APPLIES ESTABLISHED PROCUREMENT STRATEGIES AND PROCEDURES FOR DAILY OPERATIONS TO ENSURE EFFICIENCY AND COMPLIANCE.
• MANAGES THE SCHOOL’S MAIN SWITCHBOARD, DIRECTING CALLS TO APPROPRIATE DEPARTMENTS OR PERSONNEL.
• Processes incoming and outgoing mail, maintaining working knowledge of USPS procedures and permitting requirements.

Requirements

• Bachelor’s Degree in Business Administration, Supply Chain Management, Finance, Information Systems, or a related field or combination of education, experience, and training.
• Three (3) years of related experience and/or training of progressively responsible experience in procurement operations, system administration, or business analysis.
• Demonstrated experience managing the back end of a procurement or ERP system including user access control, workflow architecture, and database maintenance.
• Demonstrated experience with reviewing and analyzing contracts to conform with policies.
• Demonstrated proficiency in using Windows, Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Google applications.