Procurement Officer

Job Duties

• Knowledge of understanding of the Commonwealth of Virginia’s Accounting and Procurement policies, procedures, and systems, to include E-VA, SWAM, etc.
• Research and purchase goods and services in accordance with requested need and within the Commonwealth of Virginia’s regulations, polices, and procedures.
• Participate in the development of specifications for equipment, products or substitute materials.
• Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
• Analyze market and delivery systems to assess present and future material availability.
• Locate vendors of materials, equipment or supplies, and interview them to determine product availability, terms of sales, and source reliability.
• Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.
• Aid requestors with descriptions/requests of goods and services, provide purchasing options and solutions, and give resources for informed purchasing decisions.
• Prepare and process requisitions and purchase orders for supplies and equipment, sending copies to suppliers and departments.
• Review requisition orders for accuracy, terminology, and specifications.
• Calculate costs of orders and charge or forward invoices to appropriate accounts or use assigned credit card appropriately.
• Maintain orderly and accurate records to track requisitions, contracts, and orders.
• Provide documentation supporting all purchases, especially exceptions.
• Respond to inquiries about order status, changes, or cancellations.
• Contact suppliers to schedule or expedite deliveries and resolve shortages, missed or late deliveries, and other issues.
• Resolve vendor or contractor grievances and claims against suppliers.
• Develop and implement purchasing and contract management instructions, policies, and procedures.
• Ensure compliance with the Commonwealth of Virginia Public Procurement Act, related regulations, and requirements.

Qualifications

• High school graduate or equivalency required.
• Possession of or ability to obtain VCA certification required.
• Experience in procurement/purchasing for the Commonwealth of Virginia or government entity preferred.