Procurement Officer

Security sensitive; a criminal background check will be conducted on the selected candidate. Hiring decision is contingent upon successful clearance.

Purpose

Provide responsible, complex administrative support with purchasing of goods and services for a large research department located across several buildings.

Responsibilities

• Handle procurement duties for the Department of Integrative Biology, process and create purchase orders using PBO, PB3 and PB4 documents.
• Process UT Market orders through FRMS and assist lab personnel with procedures.
• Act as point of contact for all vendors and add new vendors into the UT system as needed.
• Manage Department Procurement Card – monitor, record, and process all procurement card purchases in accordance with applicable rules and regulations; help users with usage questions and exception requests.
• Settle purchasing and receiving problems; generate correspondence regarding problems and procedures.
• Perform work and assure all processes are documented according to federal and state policies and procedures.
• Serve as liaison between the department, University Purchasing Office, Document Solutions, and vendors to fulfill procurement needs.
• Coordinate departmental vehicle driving tests and become a certified UT driver.
• Assist with various accounting issues, such as disencumbering old purchase orders and providing supporting documents needed for audits.
• Conduct annual space and equipment inventory; ensure all equipment is properly tagged and insured, including lab set‑up and close‑out.
• Coordinate vehicle maintenance and mileage reports for research and teaching vehicles; assist the Associate Chair with scheduling teaching vehicles for class field trips.
• Serve as primary contact for the Graphics Service Center, managing all customer inquiries related to printing services, including research poster printing and oversight of payments and receipts.
• Provide backup support to the Administrative Assistant during daily lunch hours and other absences.

Required Qualifications

• High school graduation or GED and at least 2 years of experience.
• Excellent customer service ability.
• Strong written, oral and interpersonal skills.
• Ability to work cooperatively within a team environment.
• Ability to work independently with limited supervision.
• Demonstrated experience with MS 365 and other university financial applications.
• Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Initiative to source quality equipment and services at an acceptable price to meet the department's needs.
• Class “C” operator’s driver’s license; ability to provide a current three‑year driving record.
• If not a Texas resident, ability to obtain a Texas driver’s license within 30 days of becoming a Texas resident.

Pay

Salary range: $48,000 plus depending on qualifications.

Schedule

• Weekly scheduled hours: 40 (non‑exempt).
• Work hours may include occasional evenings, weekends, and some holidays during peak periods to meet deadlines.