Procurement Officer

Under the supervision of the Accounting Supervisor, serve as an Agency Procurement Officer to fulfill agency purchasing needs.

Responsibilities

• Coordinates contract and procurement functions for the agency.
• Reviews requisitions and specifications and determines acquisition method.
• Completes all related actions concerning competitive bidding, evaluations, negotiations, award, and close out, ensuring compliance with all State Purchasing Statutes and Agency Purchasing Policy and Procedures.
• Using the Statewide Accounting System (PeopleSoft), creates all ePro requisitions, purchase orders, and required documentation; maintains an Excel file to log all requisitions, purchase orders, and subsequent change orders.
• Verifies all proper approvals on internal requisition documents and proper funding/chart field codes.
• Maintains complete purchasing files, including change orders, and uploads scanned documents to an online repository.
• Stays informed of current state and agency purchasing statutes, policy, and procedures; develops, maintains, and updates accounting section procedures and training guides.
• Provides guidance to agency personnel on current state and agency purchasing statutes, policy, and procedures.
• Provides technical guidance and training for agency staff and suppliers.
• Acts as the agency liaison to OMES Central Purchasing and Construction and Properties.
• May travel to proposed work site locations for pre-bid meetings, pre-construction meetings, periodic meetings, and substantial completion meetings.
• Performs contract monitoring to ensure compliance with contract specifications.
• Performs research and prepares reports related to the agency’s purchasing activity; works with agency personnel to close out purchase orders (PO) for completed projects and release remaining encumbrances.
• May serve as the agency Purchase Card (P-Card) Administrator or back-up, maintaining all agency files and reports related to the P-Card program, including training, auditing transactions, and advising employees on proper use.
• Maintains P-Card training at the agency level and provides reports related to the P-Card program.
• Audits all transactions in the P-Card banking system (Bank of America Works), ensuring correct coding and analyzing cardholder spending activity.
• Trains and educates all agency P-Card holders and approvers when changes occur to the state P-Card program.
• May maintain a State P-Card for section and IT purchases, prepare monthly P-Card statements, and maintain proper receipts.
• Successfully completes the State Certified Procurement Officer Program course and exam; maintains certification through continuing education.
• Assists with and responds to audit requests for information and provides backup documentation.
• Performs other duties as assigned by the Accounting Supervisor.

Requirements

• Ability to lift and carry standard office equipment and supplies up to 25 pounds and operate a vehicle.
• Establish and maintain effective working relationships, work independently, and be professional and courteous with the public, employees, and other agencies.
• Communicate clearly and effectively in public speaking situations and express oneself clearly and concisely in writing.
• Use a personal computer and various office equipment proficiently in Microsoft Word, Excel, PowerPoint, and internet-based applications.
• May be required to occasionally work extended hours and weekends.

Qualifications

• Education: Associate degree or two years of college, with preference for Business, Finance, or Accounting coursework or a closely related field. Four years of State of Oklahoma purchasing experience may substitute for the education requirement.
• Experience: Two years of related experience in purchasing. Preference given to current State of Oklahoma Certified Procurement Officers and experience using PeopleSoft financials software.
• Knowledge and Skills:
  • Extensive contact with department employees, outside vendors, and other state agencies in person, by telephone, and in writing.
  • Knowledge of acquisition methods, competitive bid procedures, State Purchase laws and regulations, pricing methods, and market resources.
  • Ability to communicate effectively (orally and in writing), conduct several projects simultaneously, evaluate bids, award contracts, write and review purchase specifications, and monitor contract performance.
  • Working knowledge of Microsoft Office and similar applications.
  • Required to obtain and maintain Certified Procurement Officer Certification.

Pay

$51,584.00 plus state benefit allowance.

Schedule

Full-time; remote work is not available.

Location: 1801 N. Lincoln Blvd., OKC, OK 73105