Procurement & Facilities Coordinator

About MSF USA

Doctors Without Borders/Médecins Sans Frontières (MSF) is an independent international organization that provides medical care to those in need across 70+ countries. MSF operates solely based on need, regardless of race, ethnicity, religion, or politics. Our teams include medical, logistical, and administrative staff, most of whom are local hires. We adhere to medical ethics and principles of independence, impartiality, and neutrality.

Role Overview

The Procurement and Facilities Coordinator supports the Procurement and Facilities Services function. Key responsibilities include:

• Processing credit card transactions
• Maintaining procurement databases
• Reporting and purchasing approved goods and services
• Serving as the primary coordinator for daily facilities operations
• Overseeing office/building security, events, logistics, inventory, maintenance, vendor coordination, and staff safety-related needs

Department Accountabilities

• Procurement: Implements policies, procedures, and systems for procurement and goods/services management. Ensures procurement processes are compliant and aligned with organizational objectives.
• Facilities Management: Oversees operations, conducts needs assessments, coordinates maintenance, and manages building/county/state rules and regulations.

Roles Specific Outcomes

• Procurement: Achieve procurement goals, improve procedures, manage data, represent MSF-USA, draft policies, and collect and analyze data.
• Facilities Management: Manage operations, budgeting, compliance, and stakeholder engagement.

Complexity and Problem-Solving Skills

Works independently, negotiates, and provides guidance to others on developing plans and performing necessary actions based on recommendations and requirements. Consistently looks at complex issues from multiple angles, understands root causes, and swiftly resolves problems.

Behavioral Competencies

• Thought: Understands MSF USA staff's impact on others through collaboration and inclusion of diverse perspectives to achieve common goals.
• People Focus: Builds strong relationships, delivers solutions geared to aid others, solicits feedback, and aligns processes with organizational needs.
• Global Perspective: Takes a broad view when approaching issues, using a global lens, and adjusting organizational practices to meet unique regional or country needs.

Desired Qualifications & Experience

• Education: Associate’s or Bachelor’s degree in business administration, facilities management, supply chain, or a related field, or equivalent relevant work experience.
• Experience: 3-5 years of relevant work experience in administrative, procurement, facilities, or office management roles.
• Skills: Processing and reconciling credit card transactions, familiarity with procurement policies, internal controls, and compliance requirements, experience coordinating vendors and service providers, basic understanding of workplace safety or facilities, strong organizational skills and attention to detail, proficiency in Microsoft Office applications, ability to manage multiple tasks and priorities, strong written, verbal, and interpersonal communication skills, ability to work independently and exercise good judgment, high attention to detail and organizational skills, familiarity with ERP systems.