Procurement and Facilities Coordinator

Key Responsibilities

Procurement & Contract Support

• Policy Enforcement: Assist in the implementation and day-to-day administration of centralized procurement policies, ensuring company-wide compliance with purchasing protocols.
• Sourcing & Tendering: Support the procurement lifecycle by assisting with Request for Proposal (RFP) and Request for Quote (RFQ) processes, identifying potential suppliers, and performing initial comparative analyses.
• Contract Lifecycle Management: Review and track contract terms, renewals, and expiration dates. Assist the team in analyzing service agreements to drive cost-efficiency and ensure contractual obligations are met by vendors.

Facilities Coordination & Operations

• Office Infrastructure Support: Manage day-to-day facility needs, including coordinating furniture procurement, office equipment maintenance, and workspace modifications.
• Project Liaison: Assist in the coordination of office improvements, remodels, and setup projects, serving as an on-site point of contact for external contractors and building management teams.
• Preventative Maintenance: Monitor and schedule regular facility inspections and repairs, ensuring all office locations remain compliant, functional, and aligned with company brand standards.

Required Qualifications

• Education: Bachelor’s degree in business administration, Finance, or a related field.
• Experience: 1–2 years of experience in procurement, facilities management, operations, or office administration, preferably in a multi-site corporate environment.
• Technical Proficiency: Strong aptitude for data management and reporting (advanced proficiency in Excel/Google Sheets is essential). Experience with Procurement/ERP systems (e.g., Coupa, SAP, Oracle, or similar) is highly preferred. Familiarity with Lease Management is beneficial.

Benefits

• Medical/Dental/Vision Insurance
• TouchCare VirtualCare
• Life Insurance
• Health Savings Account
• Flexible Spending Account
• 401(k) Matching
• Employee Assistance Program
• PTO Plan for Non-Exempt Employees
• Flexible PTO Plan for Exempt Employees
• Holidays and Floating Holidays
• Pet Insurance

Company Information

TheKey is an equal opportunity employer. TheKey prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, age, national origin, disability status, protected veteran status, or any other characteristic protected by law.