Procurement Engineer

This Procurement Engineer role provides comprehensive on-site supply chain assistance, embedding a dedicated employee within the project team. This individual serves as the primary point of contact for all supply chain and procurement-related activities, ensuring seamless project execution, effective cost control, and strong supplier relationships.

Responsibilities

• Act as the primary liaison between the project team, ACCO departments (Purchasing, Fleet, Logistics, Accounts Payable), and all external suppliers.
• Participate in project meetings to communicate procurement needs and potential delays, and assist ACCO personnel in a professional and timely manner.
• Manage jobsite setup, including office trailers and essential services.
• Create and maintain procurement logs.
• Oversee the budget and buyout for all project equipment, materials, and services, ensuring timely ordering and managing submittal requests.
• Negotiate with vendors to ensure competitive pricing and availability, process purchase orders and change orders, and track equipment release and delivery against project schedules.
• Manage the Medius queue, validate invoice pricing, and review change order requests; confirm receipt of all invoiced items.
• Prepare invoice packages for billing or other project-specific needs and verify prices against POs and supporting documentation.
• Ensure accurate committed costs and manage the timely execution of subcontracts; oversee subcontractor enrollment in project-specific programs and issue subcontracts in unique situations.
• Utilize existing agreements or negotiate new ones for equipment rental; perform rent vs. buy analysis and track equipment on rent to ensure accurate charges.
• Act as a conduit for project needs to ACCO's supplier base, finding solutions and resolving issues like credit holds or payment problems.
• Coordinate returns and credit memos, maintain professional relationships with vendors, and keep updated authorized vendor lists.
• Maintain an understanding of vendor products, price trends, and hard-to-find parts; handle warranty items and core credits.
• Source and manage transportation suppliers for project needs; oversee costs throughout the project duration.
• Validate all PO/subcontract values and ensure all invoices are submitted and paid; manage the closeout of open commitments to reconcile job costs.
• Perform any other duties as assigned by their supervisor.

Requirements

• Strong verbal communication and listening skills, both over the phone and in person.
• Strong business writing skills, including the use of proper grammar and terminology.
• High customer service skills.
• Ability to organize large amounts of information while maintaining attention to detail.
• Minimum 3-5 years of experience in a related position or industry.
• H.S. Diploma or equivalent; college course in a related field (Business, Economics, Management) is preferred.
• Proficiency in Invoice Processing & Finvari Support or single emphasis point of AFE, Online Accounts, Misapplied Costs, Bidtracer Contact Management, Diverse Businesses, SQM, IT Support, or ACCO Online Store within the first 4 weeks.
• Working knowledge of H.V.A.C. parts and equipment required.
• Knowledge of local manufacturers' representatives and dealers.
• Knowledge of local contractors including electrical, general, crane, etc.
• Accuracy and a detail-oriented approach to data entry.
• Proficient-plus level user of MS Excel and MS Word.

Skills

• Proactivity / Initiative: Recognizes what needs to be done and accomplishes it with minimal supervision.
• Perseverance: Shows the ability to fight for difficult goals despite challenges and bounce back from adversity.
• Insight: The ability to gather and make sense of information that suggests new possibilities.
• Engagement: Uses emotion and logic to communicate a persuasive vision and connect with people.
• Teamwork: Effectively works toward common goals by supporting, encouraging, and sharing information in an authentic and approachable manner.
• Big Picture: Understands and contributes to the organization’s short- and long-term business strategy; has a personal vision for career success.
• Motivation / Dedication: Commits to excellence in pursuing unselfish goals; initiates action with collective goals, takes responsibility, and shows personal humility.
• Technical Curiosity / Willingness to Learn: Seeks out new experiences, knowledge, and feedback; demonstrates openness to learning and change.
• Problem-Solver: Identifies, analyzes, and solves problems in support of personal, group, department, or organizational objectives.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly lift and/or move up to 10 pounds, and occasionally lift and/or move up to 30 pounds.
• Specific vision abilities required include close vision and distance vision.
• Regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• Regularly required to walk and sit; occasionally required to climb, balance, stoop, kneel, crouch, or crawl (for purposes of assisting with project job walks and site inspections).
• Occasionally required to reach above shoulder height to access storage cabinets and shelves.

Schedule

This is an exempt position. Workdays are scheduled from Monday through Friday. Typically, work hours begin and end between 7:00 am and 5:00 pm as scheduled with the position's supervisor. Occasional overtime may be necessary per business needs. Travel is 0-5% of the time to and from the assigned office.

Pay

Competitive wages ranging from $58,500.00 to $79,857.00 annually. Actual compensation is determined by several factors unique to each candidate, including job-related skills, depth of experience, certifications, relevant education or training, and specific work location.

About Us

ACCO Engineered Systems is one of the largest mechanical contractors in the country. Since 1934, owners and builders have selected ACCO to design, install, and maintain more than 250,000 mechanical projects. ACCO is dedicated to the design, fabrication, installation, maintenance, and service of commercial and industrial HVAC, refrigeration, plumbing, process piping, and building automation systems.

ACCO serves a diverse range of projects, including low or high-rise office buildings, shopping malls, hospitals, semiconductor fabrication facilities, and pharmaceutical manufacturing plants. Notable projects include the California Academy of Sciences, L.A. Live, and San Francisco 49ers Stadium.

As a 100% employee-owned ESOP, ACCO combines the strengths of a large industry leader with a family-oriented, private company culture. Many employees have worked at ACCO for twenty-five, thirty, or even over forty years. The company values intelligent, dedicated, and entrepreneurial team members who prioritize customers and enjoy their work.