Procurement Coordinator

Principle Responsibilities

• Initiate and manage the contract process in compliance with refinery, and corporate policies.
• Negotiate terms, conditions, and rates with contractors to ensure favorable agreements.
• Develop and execute competitive sourcing events; evaluate proposals and recommend awards to business units.
• Lead sourcing and contracting for complex services, products, technical equipment, and materials supporting refinery operations.
• Collaborate with local and global functional teams to gather information, resolve issues, and define contract requirements.
• Monitor and maintain contracts to ensure timely initiation, renewal, extension, or termination.
• Develop contractor utilization criteria and project scopes.
• Partner with Corporate Legal to secure required approvals for contracting activities.
• Create and maintain contracts and purchase orders in SAP and Ariba.
• Serve as the primary liaison between business units and contractors for compliance and dispute resolution.
• Review, approve, and maintain contractor rates and related data in TRACK.
• Support development and implementation of procurement strategies, policies, and procedures to achieve business objectives.
• Aid in setting strategic goals aligned with Procurement Supervisor objectives for sourcing and purchasing general services, supplies, and materials.
• Monitor and analyze supplier performance; maintain supplier scorecards and provide actionable insights.
• Deliver training and guidance on contract policies to refinery, and corporate personnel.
• Benchmark industry practices and participate in external groups to identify sourcing and purchasing improvements.
• Lead cost-saving initiatives and process improvement projects.
• Enhance team knowledge and capabilities in sourcing and procurement.
• Provide forward-looking recommendations on supplier trends based on scorecards, research, and stakeholder input.
• Identify and qualify new suppliers; maintain the Approved Supplier List and evaluate performance for pre-qualification.
• Manage ISNetworld contractor compliance requirements for facilities.
• Prepare and distribute weekly and ad hoc reports.
• Cook up with procurement teams across PBF sites to ensure alignment with shared vendors.

JOB QUALIFICATIONS

• Bachelor’s degree in business, marketing or a related field or equivalent Procurement work experience.
• 5+ years’ experience in procurement or supply chain preferred, including the ability to write/negotiate favorable contracts with commercial and legal terms and conditions.
• Knowledge of the Microsoft Office Suite (Outlook, Word, and Excel and SharePoint).
• Ability to communicate clearly at all levels of the organization as well as with suppliers.
• Negotiation skills and experience.
• Strong analytical and problem-solving skills.
• Understanding of Supply Chain Management.
• Experience with SAP Materials Management module. Experience with additional SAP modules including Plant Maintenance is preferred.
• Experience with Ariba or other contract management software preferred.
• Knowledge of accounting and budgeting process controls as it relates to Procurement.