Procurement Coordinator

Professional Duties

• Process purchase requisitions and purchase orders for medical supplies, medications, office supplies, equipment, DME, printing, and other operational items in accordance with purchasing procedures.
• Serve as a point of contact for open orders and deliveries, follow up on vendor performance, pricing, delivery status, returns, and replacements, and coordinate resolution of issues.
• Assist with new vendor setup. Support contract and GPO purchasing opportunities.
• Maintain vendor records and required documents, including W-9s.
• Monitor inventory level and assist with replenishment.
• Work with receiving staff to resolve shortages and discrepancies.
• Verify appropriate department and GL coding, required approvals, PO requirements, and supporting documentation before processing purchases.
• Aid departments with sourcing products, obtaining and comparing vendor quotes, evaluating pricing, and identifying cost-effective alternatives when needed.
• Prepare reports related to purchasing activity, spending, and cost savings.
• Maintain purchasing records and procurement files.
• Ensure procurement documentation is complete and maintained for audit purposes.
• Review vendor invoices against purchase orders and receiving documentation; assist with three-way matching and resolve pricing, quantity, billing, and other invoice discrepancies with vendors and Accounts Payable.
• Afford assistance with procurement process improvements, cost-saving initiatives, internal control improvements, system improvements, and other department projects.

Qualifications

• A high school diploma or equivalent is required.
• Two years of healthcare purchasing, procurement inventory, vendor management or related experience are required.
• Knowledge of purchasing and procurement processes is required.
• A basic understanding of invoice reconciliation and Accounts Payable processes is required.
• The ability to utilize Mas 90 and Envi or other Procurement Module (ERP) is required.
• Proficiency in Microsoft Office (Word, Excel, Outlook) is required.
• Strong organizational, communication, and customer service skills are required.