Procurement Coordinator

Fresh Alliance, a Buyers Edge Platform brand, provides procurement services to distributors and foodservice operators with over 50+ years of experience in the fresh category. They procure products directly from 100+ premium grower/shippers and fresh processors, to deliver the best in quality and price. With a commitment to freshness, streamlined logistics, and K-12 services, Fresh Alliance redefines the industry standard, delivering a comprehensive solution and leverages high-performance contracts supported by a wide variety of clients. This position will be based out of our Salinas, CA office.

About the role

The Procurement Sales Coordinator manages the procurement process, sourcing from suppliers while securing cost-effective and high-quality goods. They ensure that purchasing activities are profitable, well-organized, timely, and in compliance with company policies. This role plays a key part in maintaining accurate records, managing vendor communications, and facilitating smooth procurement processes.

Responsibilities

• Provide day-to-day administrative support for the procurement team, including vendor and customer correspondence, and document management.
• Assist in reviewing and processing purchase orders.
• Maintain organized and accurate procurement records, ensuring all documentation is current and compliant.
• Monitor order statuses, delivery schedules, and coordinate with vendors to ensure timely receipt of goods and services.
• Communicate effectively with suppliers to confirm shipping details and resolve delivery or invoice issues.
• Collaborate internally with the contract and pricing team to ensure invoice accuracy.
• Ensure adherence to internal procurement procedures and applicable regulation.

Requirements

• Strong organizational skills with a high level of attention to detail.
• Effective communication and interpersonal skills.
• Ability to handle multiple tasks, prioritize workload and meet deadlines.
• High school diploma or equivalent required; associate or bachelor’s degree in business, supply chain management, or related field preferred.
• Minimum of 2 years of experience in an administrative or procurement support role.
• Experience with procurement software is an asset.

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Benefits

• Medical, dental, and vision coverage from day one.
• FSA and company-paid life insurance.
• 401(k) with company match.
• Strong training and development opportunities.
• Competitive pay.
• Flexible PTO policy with no accrual required.