Processing Clerk

About the role

The Processing Clerk plays a vital role in supporting the judicial system by ensuring accurate case processing, proper records management, and compliance with applicable laws, statutes, and administrative orders. This position requires a high level of attention to detail and confidentiality while interacting with judges, attorneys, law enforcement, court staff, and the public. Processing Clerks are responsible for preparing and maintaining official court records, maintaining case files, processing legal documents, and responding to inquiries regarding cases.

Responsibilities

• Docketing and processing of court records for all civil and criminal cases
• Docketing, filing the court record into the appropriate case and assigning the correct code for labeling in the court file and workflow purposes
• Issuing court records, creating court records, servicing court records, and entering or updating data in the case maintenance system
• Maintaining confidentiality of sensitive information related to court records and events and juror information
• Responding to inquiries regarding cases from judges, attorneys, law enforcement, court staff, and the public
• Playing a key role in continuity of operations planning (COOP), ensuring essential court services remain operational during emergencies by following departmental protocols and assisting with critical functions as required
• Exemplifying the Clerk and Comptroller's core values of integrity, making a difference, and proficiency, while promoting a culture of accountability, commitment, and trustworthiness

Qualifications

This role demands strong organizational and time management skills to handle multiple priorities in an often high volume and fast-paced environment. Processing clerks must demonstrate proficiency in compliance with Florida statutes and rules, administrative orders, and Clerk's Office standards, processes and procedures. Accuracy and efficiency are essential to the processing clerk position to uphold the integrity of the judicial system.

Skills

• Superior communication skills
• Attention to detail
• Strong organizational and time management abilities
• Professionalism and customer service orientation

Education

Required: High School Diploma or GED

Preferred: Associate or Bachelor's degree in Business Administration, Criminal Justice, Public Administration, or a related field (Business, Business Management, Business Administration, Public Administration, Communications, Criminal Justice, English or a related discipline)

Experience

Proven experience working in a legal or judicial setting, records management, customer service, or a related administrative role preferably in a highly regulated industry.

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