Principal's Secretary (#230002) - James Lick High School**INTERNAL CANDIDATES ONLY**

As one of California’s largest high school districts, we offer rewarding and exciting employment opportunities that impact our students and community in a positive way. We provide a supportive team environment with a shared passion and common goal of equipping students with the education and skills they need to succeed in college and career.

About the role

To assist the principal in the administration of an assigned school site by performing a variety of complex and responsible secretarial and routine administrative support functions, and to direct and coordinate the workflow and activities processed through the school’s central office. This role requires in-depth knowledge of school site operations and administrative procedures, high-level secretarial skills, and the ability to function independently.

Employees in this classification receive limited supervision within a broad framework of policies and procedures and may direct and coordinate the work of others.

Responsibilities

• Act as secretary to the assigned school site principal, performing a wide variety of complex and responsible clerical and secretarial support duties, and relieving the principal of routine administrative functions.
• Direct and coordinate the work of office personnel to meet established timelines; assist in performing difficult clerical assignments.
• Review work of office staff for accuracy and compliance with established standards; assist in the informal evaluation of office staff.
• Take and/or transcribe dictation of letters, memoranda, and other documents.
• Act as receptionist for the assigned principal, screening visitors and phone calls.
• Maintain confidential files and appointment schedules; set up and arrange meetings and conferences.
• Serve as a resource person for teachers, students, parents, and the public regarding policies, procedures, and activities of the school site.
• Arrange for and assign substitutes to fill teachers’ absences to ensure adequate classroom coverage.
• Maintain logs and records related to certificated and classified employees, personnel transactions, timesheets, absences, and substitute logs.
• Order materials, supplies, and equipment; maintain records of purchase orders, invoices, and expenses; inventory and log items upon arrival.
• Maintain routine bookkeeping records; transfer and deposit monies as necessary.
• Monitor and record expenditures; reconcile ledger printouts and post expenditures to budget sheets.
• Assist the principal with gathering and calculating budget requests and preparing reports.
• Attend meetings, take notes, and prepare minutes.
• Maintain an inventory and control system of school keys; issue, collect, and maintain related files.
• Guide and instruct other office employees; oversee the work of student aides.
• Review and verify reports, records, and other materials for accuracy and completeness.
• Compose and type correspondence, memos, and reports from marginal notes or oral and written directions.
• Collect data and compile reports requiring independent judgment in assembling and categorizing information.
• Distribute materials and information to teachers, students, and staff; ensure timely responses.
• Perform related duties as required.

Requirements

• Knowledge of public school clerical operations and functions.
• Knowledge of proper office methods and practices, including filing systems, receptionist and telephone techniques, and letter and report writing.
• Knowledge of correct English usage, spelling, grammar, and punctuation.
• Knowledge of financial recordkeeping methods and practices.
• Ability to perform arithmetical calculations with speed and accuracy.
• Ability to understand and apply complex directions to specific situations.
• Ability to direct and coordinate the work of others.
• Ability to train staff in technical and procedural matters.
• Ability to proofread work accurately.
• Ability to type accurately at 60 words per minute.
• Ability to take and transcribe dictation with speed and accuracy using shorthand or transcription equipment.
• Ability to communicate effectively and tactfully in both oral and written forms.
• Ability to establish and maintain recordkeeping, reference, and data collection systems.
• Ability to analyze situations and take appropriate action independently.
• Ability to prioritize and coordinate workflow and timeliness for self and others.
• Ability to operate office equipment such as calculators, transcribers, copy machines, computers, and printers with speed and accuracy.
• Ability to establish and maintain effective work relationships with those contacted in the performance of required duties.
• Possession of a valid and appropriate California Driver’s license.
• Successful candidate must pass fingerprint clearance.

Benefits

• Competitive salaries.
• 100% benefits coverage for employees and their dependents.
• Focus on personal and professional development.

Bilingual candidates preferred. Internal candidates only.