Principal's Secretary

Location: Foothills Elementary School Recruiting Start Date 07/31/2026 This posting will be open at least five (5) days after the recruiting start date. Estimated Start Date 08/13/2026 The Principal's Secretary provides full administrative assistance and secretarial service to the principal and/or assistant principal of an elementary or middle school. The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time. Reports consistently for work as scheduledPerforms other duties as assignedAttains proficient or higher evaluations on established Performance StandardsAnswers telephone, provides information to callers, takes messages, forwards phone calls as appropriate; greets visitors to building courteously, determines their needs, and provides information or directionsArranges all announcements and paging on the intercom systemAssists in the daily activities of the general ledger accounting, including but not limited to, preparing and inputting journal entries, budget transfers, and bank reconciliationsAssists students as neededCalls for guest staff teachers or classified staff as necessaryComposes, performs, and types routine correspondence and reports and updates listsConfirms appointments and meetingsDevelops and maintains required reportsInterprets and explains district rules, regulations, and procedures to the publicKeeps lost and found items and arranges for disbursementMaintains a complete set of accurate and timely student records containing data such as grades, credits, GPA, names, addresses, telephone numbers, immunization history, correspondence, etc.Maintains an attractive and comfortable reception areaMaintains and/or prepares payroll records for guest and regular staff, including completing guest staff pay receipts, accounting for staff absences, and providing payroll records to Business ServicesMaintains calendars for school use, may include master calendar, schedule of building use, and administrator’s calendarMaintains current information on staff, including employment data, FTE, salary/benefits, and/or source of fundingMaintains inventory of office supplies; orders and stocks materials and supplies as necessaryMaintains responsibility for the clerical operations of a departmental officeMaintains various databases, reports, and office filing systemsMakes deposits in school checking accountManages school petty cash fundOpens, sorts, and distributes incoming mail, and/or prepares outgoing mail as requiredPerforms a variety of bookkeeping procedures within the department and tracks various district accounts and contracts; reconciles accounts and records; maintains/prepares budget records and summariesPerforms a variety of duties using various types of office equipmentPerforms duties assigned with departmental budgetPrepares and processes reports which require research, computation, and compilationPrepares reports as required, including payroll reports, state and federal reports, and staff absence reports, etc.Processes and inputs data for student registrationProcesses purchase orders and requisitions as required, tracks orders as received, and maintains records of purchasesProcesses purchase requisitions for office equipment, maintenance needs, staff expenses, and office suppliesProvides back up assistance to other office staffRecords information of all school accidents and files or forwards accordinglyResearches, compiles, and dispenses information to citizens, businesses, and other district agencies regarding district transactionsResponsible for accounts receivable and bank statement reconciliationResponsible for generating budget reports at the end of each monthReviews time sheets on periodic basis, and maintains staff leave, vacation, and flex time for each staff memberSchedules/coordinates travel arrangements/field tripsSets up, files, and sorts a variety of documents, to include sensitive and confidential informationTakes dictation for official meetings, prepares minutes, and handles confidential or sensitive documents and correspondenceTracks general fund budget for the principalVerifies calculations on licensed guest staff pay receipts and delivers monthly payroll by payroll cutoff date Knowledge, Skills, And Abilities Ability to adapt to changing technologies and to learn functionality of new equipment and systemsAbility to communicate effectively verbally and in writingAbility to create, access, input, retrieve, and manipulate information in various software systemsAbility to establish and maintain accurate record keeping, document management, and filing systems Ability to establish and maintain effective working relationships with individuals from many diverse backgrounds and professions including supervisors, administrators, coworkers, staff, students, parents, and the general publicAbility to follow oral and written instructionsAbility to greet and interact with the public in a courteous and professional mannerAbility to maintain confidentiality Ability to manage simultaneous demands and set clear priorities Ability to perform routine bookkeeping and clerical accounting tasks effectively and efficientlyAbility to work days, hours, locations, and assignments as directed by the supervisor within the position responsibilities Ability to work independently without direct supervisionCommitment to the education of students as a primary responsibilityCommunicates effectively with students and adults in a wide variety of settingsComputer proficiency including office productivity applicationsConsiderable knowledge of policies, procedures, and overall district functionsDemonstrated ability to manage simultaneous demands and set clear prioritiesDemonstrated ability to work well with others in a team settingDemonstrates citizenship, compassion, courage, discernment, excellence, honesty, hope, integrity, patience, perseverance, reliability, respect, responsibility, and trustworthiness Demonstrates effective organizational and time management skillsDetail-oriented Energetic, creative, innovative, flexible Excellent cooperative, collaborative, and problem-solving skillsKnowledge of office methods and procedures including appropriate telephone etiquetteKnowledge of Special Education, other educational programming, and associated legal requirements as related to the needs of the students assigned to the teacherPromotes a positive climate, culture, and communityStrong mathematical and analytical skillsStrong organizational, interpersonal, written, listening, and verbal communication skillsStudent-centered and relationship-focusedUnderstanding of data privacy laws and their implications for the educational communityWilling to be trained to carry out delegated nursing practicesWillingness to participate in ongoing training as required Work Environment: The work environment characteristics described here are representative of those a staff member typically encounters while performing the essential functions of this job. They are included for informational purposes and are not all-inclusive. The noise level in the work environment may alternate among quiet, moderate, and loud.The incumbent is frequently required to interact in person and through communication methods with the students, public, and/or other staff.The incumbent is required to work scheduled school/work hours and/or days.The incumbent may be required to work extended school/work hours and/or days as directed.Work is generally performed within a standard office environment.The incumbent may experience exposure to high noise levels associated with standard office equipment. Physical Demands: The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not all-inclusive. All physical demands, if listed, are considered essential functions Sits, stands, walks, stoops, kneels, and crouches/squats while performing dutiesHas oral and auditory capacity enabling interaction interpersonally and/or through communication devicesUses eyes, hands, and finger coordination enabling the use of equipment and writing utensilsTypical demands require staff to lift and carry up to 20 pounds, and may be higher for some assignments depending on position and student need; climb stairs, ladders, and/or stools; reach, hold, grasp and turn objects; use fingers to operate computer keyboards; feel the shape, size and temperature of objects Cognitive Functions: The following are some of the cognitive functions commonly associated with this position. They are included for informational purposes and are not all-inclusive. The staff member may be required to analyze, communicate, compare, compile, compute, coordinate, copy, evaluate, instruct, negotiate, synthesize, reason, and use interpersonal skills. Required Qualifications High school graduate -high school diploma or equivalent, Secretarial Experience Preferred Qualifications Compensation Range: $23.15-24.31 Scheduled Weekly Hours 40 Hours Per Day 8.0 hour(s) per day Number Of Days Per Year 190 Days M-F Benefits Eligibility Full-time - Regular For more information on our benefits, please visit Employee Benefits | Academy District 20 (asd20.org). FLSA Status United States of America (Non-Exempt) How To Apply New applicants (including current district staff members) must use the Workday application portal. Documents emailed directly to a supervisor will not be considered for application purposes and will not receive a response. A completed online application also includes the following uploaded documents in PDF format: A current resume Please do not call to request site visits or interviews at the school/location. Please direct all inquiries via the email address indicated on the posting Hiring Manager Email coy.shatzer@asd20.org