Principal's Secretary

Location: Foothills Elementary School
Recruiting start date: 07/31/2026
Estimated start date: 08/13/2026

About the role

The Principal's Secretary provides full administrative assistance and secretarial service to the principal and/or assistant principal of an elementary or middle school. The following statements are illustrative of the essential functions of the job and other key duties that may be required.

Responsibilities

• Reports consistently for work as scheduled
• Performs other duties as assigned
• Attains proficient or higher evaluations on established Performance Standards
• Answers telephone, provides information to callers, takes messages, forwards phone calls as appropriate; greets visitors to building courteously, determines their needs, and provides information or directions
• Arranges all announcements and paging on the intercom system
• Assists in the daily activities of the general ledger accounting, including but not limited to, preparing and inputting journal entries, budget transfers, and bank reconciliations
• Assists students as needed
• Calls for guest staff teachers or classified staff as necessary
• Composes, performs, and types routine correspondence and reports and updates lists
• Confirms appointments and meetings
• Develops and maintains required reports
• Interprets and explains district rules, regulations, and procedures to the public
• Keeps lost and found items and arranges for disbursement
• Maintains a complete set of accurate and timely student records containing data such as grades, credits, GPA, names, addresses, telephone numbers, immunization history, correspondence, etc.
• Maintains an attractive and comfortable reception area
• Maintains and/or prepares payroll records for guest and regular staff, including completing guest staff pay receipts, accounting for staff absences, and providing payroll records to Business Services
• Maintains calendars for school use, may include master calendar, schedule of building use, and administrator’s calendar
• Maintains current information on staff, including employment data, FTE, salary/benefits, and/or source of funding
• Maintains inventory of office supplies; orders and stocks materials and supplies as necessary
• Maintains responsibility for the clerical operations of a departmental office
• Maintains various databases, reports, and office filing systems
• Makes deposits in school checking account
• Manages school petty cash fund
• Opens, sorts, and distributes incoming mail, and/or prepares outgoing mail as required
• Performs a variety of bookkeeping procedures within the department and tracks various district accounts and contracts; reconciles accounts and records; maintains/prepares budget records and summaries
• Performs a variety of duties using various types of office equipment
• Performs duties assigned with departmental budget
• Prepares and processes reports which require research, computation, and compilation
• Prepares reports as required, including payroll reports, state and federal reports, and staff absence reports, etc.
• Processes and inputs data for student registration
• Processes purchase orders and requisitions as required, tracks orders as received, and maintains records of purchases
• Processes purchase requisitions for office equipment, maintenance needs, staff expenses, and office supplies
• Provides back up assistance to other office staff
• Records information of all school accidents and files or forwards accordingly
• Researches, compiles, and dispenses information to citizens, businesses, and other district agencies regarding district transactions
• Responsible for accounts receivable and bank statement reconciliation
• Responsible for generating budget reports at the end of each month
• Reviews time sheets on periodic basis, and maintains staff leave, vacation, and flex time for each staff member
• Schedules/coordinates travel arrangements/field trips
• Sets up, files, and sorts a variety of documents, to include sensitive and confidential information
• Takes dictation for official meetings, prepares minutes, and handles confidential or sensitive documents and correspondence
• Tracks general fund budget for the principal
• Verifies calculations on licensed guest staff pay receipts and delivers monthly payroll by payroll cutoff date

Skills

• Ability to adapt to changing technologies and to learn functionality of new equipment and systems
• Ability to communicate effectively verbally and in writing
• Ability to create, access, input, retrieve, and manipulate information in various software systems
• Ability to establish and maintain accurate record keeping, document management, and filing systems
• Ability to establish and maintain effective working relationships with individuals from many diverse backgrounds and professions including supervisors, administrators, coworkers, staff, students, parents, and the general public
• Ability to follow oral and written instructions
• Ability to greet and interact with the public in a courteous and professional manner
• Ability to maintain confidentiality
• Ability to manage simultaneous demands and set clear priorities
• Ability to perform routine bookkeeping and clerical accounting tasks effectively and efficiently
• Ability to work days, hours, locations, and assignments as directed by the supervisor within the position responsibilities
• Ability to work independently without direct supervision
• Commitment to the education of students as a primary responsibility
• Communicates effectively with students and adults in a wide variety of settings
• Computer proficiency including office productivity applications
• Considerable knowledge of policies, procedures, and overall district functions
• Demonstrated ability to manage simultaneous demands and set clear priorities
• Demonstrated ability to work well with others in a team setting
• Demonstrates citizenship, compassion, courage, discernment, excellence, honesty, hope, integrity, patience, perseverance, reliability, respect, responsibility, and trustworthiness
• Demonstrates effective organizational and time management skills
• Detail-oriented
• Energetic, creative, innovative, flexible
• Excellent cooperative, collaborative, and problem-solving skills
• Knowledge of office methods and procedures including appropriate telephone etiquette
• Knowledge of Special Education, other educational programming, and associated legal requirements as related to the needs of the students assigned to the teacher
• Promotes a positive climate, culture, and community
• Strong mathematical and analytical skills
• Strong organizational, interpersonal, written, listening, and verbal communication skills
• Student-centered and relationship-focused
• Understanding of data privacy laws and their implications for the educational community
• Willing to be trained to carry out delegated nursing practices
• Willingness to participate in ongoing training as required

Work Environment

• The noise level in the work environment may alternate among quiet, moderate, and loud.
• The incumbent is frequently required to interact in person and through communication methods with the students, public, and/or other staff.
• The incumbent is required to work scheduled school/work hours and/or days.
• The incumbent may be required to work extended school/work hours and/or days as directed.
• Work is generally performed within a standard office environment.
• The incumbent may experience exposure to high noise levels associated with standard office equipment.

Physical Demands

• Sits, stands, walks, stoops, kneels, and crouches/squats while performing duties
• Has oral and auditory capacity enabling interaction interpersonally and/or through communication devices
• Uses eyes, hands, and finger coordination enabling the use of equipment and writing utensils
• Typical demands require staff to lift and carry up to 20 pounds, and may be higher for some assignments depending on position and student need; climb stairs, ladders, and/or stools; reach, hold, grasp and turn objects; use fingers to operate computer keyboards; feel the shape, size and temperature of objects

Cognitive Functions

• The staff member may be required to analyze, communicate, compare, compile, compute, coordinate, copy, evaluate, instruct, negotiate, synthesize, reason, and use interpersonal skills.

Qualifications

Required: High school graduate - high school diploma or equivalent, secretarial experience.

Pay

Compensation range: $23.15 - $24.31 per hour

Schedule

• Scheduled weekly hours: 40
• Hours per day: 8.0
• Number of days per year: 190
• Days: Monday through Friday

Benefits

Full-time - Regular benefits eligibility. For more information on benefits, please visit Employee Benefits | Academy District 20.