Secretary to the Principal

We need to output HTML fragment with sections only if real content. We have: - Hours per day: 8 hours per day at 205 days per year. That's schedule info. So we can include a Schedule section. - Pay: "PSE Salary Schedule Level 10 - $ 30.77". So Pay section. - Benefits: there is a link "Click here to access details on the following: Salaries/Wages Insurance Retirement Plans Paid Time Off or Vacation Paid Holidays Other Compensation". That's benefits info. So Benefits section. - About the role: The description "GENERAL SUMMARY ..." is about role. So About the role. - Responsibilities: The "Essential Functions" list. - Requirements: Minimum Qualifications etc. - Skills: Required Knowledge, Skills And Abilities. - Possibly Qualifications? Could combine with Requirements. But we can include Qualifications if distinct. The posting has "Minimum Qualifications Education and Experience". That's qualifications. Also "Licenses/Special Requirements". Could be part of Requirements. We'll keep Requirements section covering qualifications, licenses, etc. - Benefits: we have. - Pay: we have. - Schedule: we have. We must not repeat job title as heading. No Job ID. We must remove boilerplate: Non-Discrimination Policy, Application Procedure, etc. We must not include sections with filler like "commensurate with experience". Not present. We need to use

for section headings. Use

• for any list of duties/requirements/benefits. Use

  for prose. We need to preserve all substantive information; do not invent or summarize away detail. We need to output only HTML fragment, no /, no markdown fences. Let's extract content. First, schedule: "THIS POSITION IS FOR 8 HOURS PER DAY AT 205 DAYS PER YEAR." So schedule: 8 hours per day, 205 days per year. Pay: "PAY FOR POSITION: PSE Salary Schedule Level 10 - $ 30.77". So pay: PSE Salary Schedule Level 10, $30.77 (maybe per hour? Not specified but we keep as given.) Benefits: The line: "PSE UNIT AFFILIATION Secretarial/Clerical Wages And Benefits Click here to access details on the following: Salaries/Wages Insurance Retirement Plans Paid Time Off or Vacation Paid Holidays Other Compensation". So benefits list: Salaries/Wages, Insurance, Retirement Plans, Paid Time Off or Vacation, Paid Holidays, Other Compensation. We'll put that as a Benefits section with

  . About the role: The GENERAL SUMMARY paragraph: "This position's responsibilities are to coordinate activities of a school office and serve as secretary to the school principal, including promoting positive public relations, providing a wide variety of services to students, staff and the public, and maintaining a wide variety of records." We'll put that in

  . Responsibilities: The Essential Functions list (multiple bullet-like sentences). We'll convert each sentence into

  • . Need to preserve all detail. Let's extract each essential function bullet: - Greets students, parents, staff and the public; answers a wide variety of telephone and in person inquiries; promotes positive public relations for the district. - Maintains a variety of detailed program records, such as budgets, student counts, enrollment, attendance and other administrative records for revenue tracking, revenue generation and legal compliance; compiles data and performs calculations; prepares a variety of reports. - Prepares and processes requisitions and purchase orders for the school and Associated Student Body (ASB) program; orders supplies, materials and equipment; processes, stocks and distributes materials; maintains accounting books; tracks expenditures and prepares budget reports; processes invoices and payment orders. - Serves as secretary to the building principal. Composes correspondence based on limited instructions or review; may sign on behalf of administrator. Formats and types a wide variety of correspondence, memoranda, newsletters, bulletins, forms, reports, records and other materials; may take and transcribe dictation; duplicates and distributes materials; screens calls; maintains appointment calendar; schedules meetings; opens and routes mail. - Maintains and reports payroll records for building staff. - Performs a variety of specialized functions, such as enrolling and withdrawing students, maintaining student attendance records and contacting parents, coordinating graduation, serving as voting registrar, and other administrative support assignments. - Coordinates the work of school office personnel, student assistants and volunteers assigned to the office; provides training and guidance; assigns and reviews work. - Tracks a variety of deadlines to ensure timely completion and filing of a variety of reports and responses. - Makes non-instructional decisions as needed during principal's absence. - Promotes effective public relations with parents and the general public. - Greets and orients substitutes to the building; provides keys and other assistance as needed. - Provides a variety of building and program services to create a positive learning and teaching environment. Then "Other Functions" list: Might be considered part of responsibilities or separate? Could be included under Responsibilities as well, but we can keep as part of Responsibilities (maybe separate section "Other Functions"? Not required). We'll include them under Responsibilities as they are still functions. Other Functions list: - Provides secretarial assistance to other administrators, teachers, specialists and parent volunteers as time permits. - May provide first aid to ill and injured students; assesses need for emergency assistance or parental contact. - May supervise students in the office; monitors behavior; listens to student confidences; refers problems to administrators, counselors, teachers or specialists as appropriate. - May serve on various district committees and/or departmental work teams. - Models appropriate and cooperative behavior, including protecting confidential information, consistent with district ethical guidelines. - Performs related duties consistent with the scope and intent of the position. We'll include these as
  • as well. Requirements: Minimum Qualifications Education and Experience: "Education, training, skills, and experience necessary to carry out the assignment, including: successful [head] building secretary or office manager experience required. Experience dealing with school age children preferred." Also "Allowable Substitutions Substitutions may be made for candidates who can demonstrate or provide evidence of strong clerical skill sets and, such other alternatives to the above qualifications that the district may find appropriate and acceptable." Also "Licenses/Special Requirements Requires fingerprinting and background check to determine that there have been no convictions involving physical molestation, abuse, injury or neglect of a minor. Must complete training in and adhere to district infection control plan. Training in voter registration may be required." We'll combine these into Requirements section with
    items. Skills: Required Knowledge, Skills And Abilities list: - Ability to communicate effectively with students, staff and the public. - Effective customer service and public relations skills. - Knowledge of secretarial procedures. - Knowledge of general bookkeeping procedures. - Ability to maintain accounting ledgers. - High-level keyboarding and data entry skills. - Skill in operating a variety of office machines. - Ability to operate a computer and learn the operation of specific software programs. - Skill in correct grammar, spelling and English usage. - Ability to proofread and make corrections. - Ability to perform arithmetic calculations. - Ability to transcribe machine dictation. - Ability to compose and format correspondence. - Ability to set up and maintain accurate files and records. - Ability to organize and set priorities for work. - Required to maintain confidentiality. - Skill in office coordination. - Ability to train, assign and review the work of others. - Ability to establish and maintain effective working relationships with students, parents, staff and the public. We'll put these as
    . We might also include a Qualifications section but we already have Requirements covering qualifications. The instruction: Use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). We can include Qualifications if we have distinct content. But we have Minimum Qualifications etc. Could treat that as Qualifications. However we also have Licenses/Special Requirements. Might be better to split: Qualifications (education/experience) and Requirements (licenses). But to avoid thin sections, we can combine into Requirements. The instruction says prefer a few substantive sections over many thin ones. So we can have Requirements covering qualifications, licenses, etc. Skills separate. Benefits, Pay, Schedule, About the role, Responsibilities. Thus sections: About the role, Responsibilities, Requirements, Skills, Benefits, Pay, Schedule. Now we need to output HTML. Let's craft.

    About the role

    This position's responsibilities are to coordinate activities of a school office and serve as secretary to the school principal, including promoting positive public relations, providing a wide variety of services to students, staff and the public, and maintaining a wide variety of records.

    Responsibilities

    • Greets students, parents, staff and the public; answers a wide variety of telephone and in person inquiries; promotes positive public relations for the district.
    • Maintains a variety of detailed program records, such as budgets, student counts, enrollment, attendance and other administrative records for revenue tracking, revenue generation and legal compliance; compiles data and performs calculations; prepares a variety of reports.
    • Prepares and processes requisitions and purchase orders for the school and Associated Student Body (ASB) program; orders supplies, materials and equipment; processes, stocks and distributes materials; maintains accounting books; tracks expenditures and prepares budget reports; processes invoices and payment orders.
    • Serves as secretary to the building principal. Composes correspondence based on limited instructions or review; may sign on behalf of administrator. Formats and types a wide variety of correspondence, memoranda, newsletters, bulletins, forms, reports, records and other materials; may take and transcribe dictation; duplicates and distributes materials; screens calls; maintains appointment calendar; schedules meetings; opens and routes mail.
    • Maintains and reports payroll records for building staff.
    • Performs a variety of specialized functions, such as enrolling and withdrawing students, maintaining student attendance records and contacting parents, coordinating graduation, serving as voting registrar, and other administrative support assignments.
    • Coordinates the work of school office personnel, student assistants and volunteers assigned to the office; provides training and guidance; assigns and reviews work.
    • Tracks a variety of deadlines to ensure timely completion and filing of a variety of reports and responses.
    • Makes non-instructional decisions as needed during principal's absence.
    • Promotes effective public relations with parents and the general public.
    • Greets and orients substitutes to the building; provides keys and other assistance as needed.
    • Provides a variety of building and program services to create a positive learning and teaching environment.
    • Provides secretarial assistance to other administrators, teachers, specialists and parent volunteers as time permits.
    • May provide first aid to ill and injured students; assesses need for emergency assistance or parental contact.
    • May supervise students in the office; monitors behavior; listens to student confidences; refers problems to administrators, counselors, teachers or specialists as appropriate.
    • May serve on various district committees and/or departmental work teams.
    • Models appropriate and cooperative behavior, including protecting confidential information, consistent with district ethical guidelines.
    • Performs related duties consistent with the scope and intent of the position.

    Requirements

    • Successful building secretary or office manager experience required.
    • Experience dealing with school age children preferred.
    • Allowable substitutions may be made for candidates who can demonstrate or provide evidence of strong clerical skill sets and other alternatives the district may find appropriate and acceptable.
    • Requires fingerprinting and background check to determine that there have been no convictions involving physical molestation, abuse, injury or neglect of a minor.
    • Must complete training in and adhere to district infection control plan.
    • Training in voter