Secretary to the Principal

About the role

This position is for 8 hours per day at 205 days per year. The pay for this position is PSE Salary Schedule Level 10 - $30.77.

Essential Functions

• Greets students, parents, staff and the public;
• Answers a wide variety of telephone and in person inquiries;
• Promotes positive public relations for the district.

• Maintains a variety of detailed program records, such as budgets, student counts, enrollment, attendance and other administrative records for revenue tracking, revenue generation and legal compliance;
• Compiles data and performs calculations;
• Prepares a variety of reports.

• Serves as secretary to the building principal;
• Composes correspondence based on limited instructions or review;
• Formats and types a wide variety of correspondence, memoranda, newsletters, bulletins, forms, reports, records and other materials;
• Duplicates and distributes materials;
• Screens calls;
• Maintains appointment calendar;
• Schedules meetings;
• Opens and routes mail.

• Maintains and reports payroll records for building staff.

• Performs a variety of specialized functions, such as enrolling and withdrawing students, maintaining student attendance records and contacting parents, coordinating graduation, serving as voting registrar, and other administrative support assignments.
• Cooksorts the work of school office personnel, student assistants and volunteers assigned to the office;
• Provides training and guidance;
• Assigns and reviews work.

• Tracks a variety of deadlines to ensure timely completion and filing of a variety of reports and responses.

• Makes non-instructional decisions as needed during principal's absence.

• Promotes effective public relations with parents and the general public.

• Greets and orients substitutes to the building;
• Provides keys and other assistance as needed.

• Provides a variety of building and program services to create a positive learning and teaching environment.

Other Functions

• Provides secretarial assistance to other administrators, teachers, specialists and parent volunteers as time permits.

Reporting Relationships

Reports to the school principal. Provides guidance to office support staff.

Mental Demands

Frequent interruptions; required to deal with distraught or difficult parents and students; required to adapt to shifting priorities and to frequently re-channel work efforts; requires concentration and attention to detail.

Physical Demands

Exposed to visual display terminal for prolonged periods; dexterity and precision required in the operation of a computer; potentially exposed to ordinary infectious carried by students.

Minimum Qualifications

• Successful [head] building secretary or office manager experience required.
• Experience dealing with school age children preferred.

Required Knowledge, Skills And Abilities

• Effective communication skills with students, staff and the public.
• Public relations skills.
• Secretarial procedures knowledge.
• General bookkeeping procedures knowledge.
• Accounting ledger knowledge.
• High-level keyboarding and data entry skills.
• Office machine operation skills.
• Computer operation and specific software program knowledge.
• Correct grammar, spelling and English usage knowledge.
• Proofreading and correction ability.
• Arithmetic calculation ability.
• Transcription of machine dictation ability.
• Correspondence composition and formatting ability.
• File and record organization and prioritization ability.
• Confidentiality maintenance ability.
• Office coordination ability.
• Training, assigning and reviewing work ability.
• Effective relationship establishment and maintenance with students, parents, staff and the public ability.

Licenses/Special Requirements

• Fingerprinting and background check required to determine no convictions involving physical molestation, abuse, injury or neglect of a minor.
• Must complete training in and adhere to district infection control plan.
• Training in voter registration may be required.

PSE Unit Affiliation

Secretarial/Clerical Wages and Benefits

Click here to access details on the following:

• Salaries/Wages
• Insurance
• Retailment Plans
• Paid Time Off or Vacation
• Paid Holidays
• Other Compensation

Non-Discrimination Policy

Bethel School District does not discriminate in any programs or activities on the basis of sex, race, ethnicity, color, religion, creed, national origin, sexual orientation, gender identity, gender expression, homelessness, immigration or citizenship status, disability, neurodivergence, the use of a trained dog guide or service animal, age, and honorably discharged veteran or military status and provides equal access to the Boy Scouts and other designated youth groups.

Employees Handling Questions and Complaints of Alleged Discrimination

• Civil Rights Compliance / Gender-Inclusive Schools Coordinator, Darius Alexander, dalexande@bethelsd.org, 253.800.2019;
• Title IX Coordinator, Mel Boyd, mboyd@bethelsd.org, 253.800.2029;
• 504 Coordinator, Melissa Munson-Merritt, mmunsonmer@bethelsd.org, 253.800.2301.

Information About the Nondiscrimination and Sex-Based Discrimination Policies and Grievance Procedures, and How to Report a Concern or Complaint

Visit: www.bethelsd.org.

Application Procedure

Apply online.