Secretary to Principal

Department: Assigned Campus
Supervised by: Assigned Campus Principal
Days: 226

Primary Purpose

Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.

Qualifications

• High school diploma or GED
• Secretarial experience

Responsibilities

• Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements.
• Prepare instructional materials as requested.
• Maintain a daily teacher attendance log and records for substitute teachers.
• Monitor and process time records including leave requests and reports.
• Compile information and submit to central office according to established procedures and deadlines.
• Maintain school calendar of events.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain student records according to established procedures.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Assist students, teachers, and parents as needed.
• Schedule meetings and appointments and maintain calendar of principal.
• Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
• Assist with campus budget preparation and maintain accurate records and expenditures.
• Prepare and process purchase orders and receive, store, and issue supplies and equipment.
• Maintain inventory of fixed assets, equipment, and supplies.
• Assist with planning, preparation, and setup of faculty meetings and campus activities.
• Sort, distribute, or deliver mail and other documents.
• Administer medication to students, check temperatures and notify parents of student's illness in nurse's absence.
• Maintain confidentiality.

Skills

• Proficient keyboarding and file maintenance skills
• Ability to use software to develop spreadsheets, databases, and do word processing
• Ability to maintain accurate and auditable records
• Knowledge of basic accounting principles
• Ability to follow verbal and written instructions
• Ability to perform a variety of tasks often changing assignment on short notice
• Effective organizational, communication, and interpersonal skills

Supervisory Responsibilities

• Monitor the work of campus secretaries and clerical aides.

Working Conditions

• Use of standard office equipment including personal computer and peripherals
• Prolonged sitting
• Occasional bending/stooping, pushing/pulling and twisting
• Repetitive hand motions including frequent keyboarding and use of mouse
• Occasional reaching
• Occasional light lifting and carrying (less than 15 pounds)
• May work prolonged or irregular hours
• Work with frequent interruptions
• Maintain emotional control under stress