School/Board Secretary

Key Responsibilities

• Administrative & Office Operations
• Serve as a professional point of contact for visitors, families, staff, and community partners.
• Manage incoming calls, emails, mail, deliveries, and correspondence, routing inquiries to the appropriate staff.
• Maintain office systems, records, and supplies to ensure efficient daily operations.
• Aid teachers, academic leads, and other staff with scheduling, communication, and administrative tasks.
• Student Records & Data Entry Support
• Partner with the Student Records & Data to maintain accurate student information in Infinite Campus or other SIS systems.
• Support enrollment processes, demographic updates, attendance records, and document uploads.
• Help teachers and academic staff track student progress, class rosters, and data-driven interventions.
• Ensure compliance with FERPA and school policies for all student data and files.
• Aid with audits, testing windows, and data reporting cycles to ensure accuracy and timeliness.
• Teacher and Classroom Support
• Provide administrative assistance to teachers and academic leaders, including document preparation, communications, and scheduling support.
• Support coordination of student programs, academic interventions, and classroom activities as needed.
• Aid in organizing professional development sessions, workshops, and internal meetings.
• External Partner and Community Engagement
• Coordinate communications and scheduling with external partners, vendors, and community organizations.
• Assist in planning and executing school events, volunteer activities, and academic programs that involve outside partners.
• Maintain relationships with stakeholders to ensure smooth collaboration and engagement.
• Board Coordination & Governance Support (Approx. 15 Hours/Month)
• Schedule, coordinate, and provide logistics support for Board of Directors meetings.
• Prepare and distribute board packets, agendas, and supporting documents in collaboration with the Sr. Executive Director.
• Record accurate minutes and maintain official board records and materials.
• Ensure compliance with open meetings laws, public notices, and board policies.

Qualifications Required

• Associate’s or Bachelor’s degree in Business Administration, Education, or related field (or equivalent experience).
• Minimum of 3 years of administrative experience, preferably in a school or K–12 environment.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, Google Workspace, and data management systems.
• Ability to maintain confidentiality and handle sensitive information professionally.

Preferred

• Bilingual
• Experience with student information systems (e.g., Infinite Campus).
• Familiarity with board governance processes and documentation.
• Experience supporting teachers, academic staff, and student services.
• Experience in a charter school or culturally sustaining educational environment.
• Knowledge of community engagement, volunteer coordination, or family partnership programs.