High School Principal Secretary

Primary Responsibilities

• Provide administrative support to the High School Principal and other assigned administrators.
• Serve as the primary receptionist for the principal's office, greeting visitors and responding to inquiries in a professional manner.
• Maintain principal calendars, schedules, appointments, meetings and events.
• Prepare correspondence, reports, presentations, memoranda, agendas and other documents.
• Maintain confidential student, personnel and administrative records in accordance with applicable laws and district policies.
• Process and distribute communications to staff, students, parent/guardians and community members.
• Cookordinate scheduling of meetings, conferences, interviews and school events.
• Assist with student attendance, discipline and related documentation, as assigned.
• Compile, verify and maintain data for state reporting, district reporting and administrative purposes.
• Process purchase orders, requisitions, invoices and other financial documents in accordance with district procedures.
• Operate standard office equipment and utilize district software systems.
• Maintain filing systems, records retention practices and document management procedures.
• Assist with substitute coverage communications and staffing notifications, as assigned.
• Coordinate and maintain office supplies and inventory.
• Prepare meeting materials and maintaining meeting records and minutes, as assigned.
• Perform data entry and generate reports from student information systems and other district databases.
• Maintain professional interactions with students, staff, families and the public.
• Comply with all Board policies, administrative regulations and applicable laws.
• Perform other duties as assigned by the Supervisor or Superintendent.

Qualifications

• High school diploma or equivalent required; associate degree or post-secondary coursework in business, office administration or related field preferred.
• Minimum of three (3) years of secretarial or administrative support experience preferred.
• Experience in a public school setting preferred.
• Demonstrated proficiency with Microsoft Office Suite, Google Workspace, student information systems and database management.
• Strong organizational, communication and customer service skills.
• Ability to maintain confidentiality and manage sensitive student information.
• Knowledge of Pennsylvania Department of Education reporting systems and special education processes preferred.