Lead Secretary - High School

About the role

This position serves in roles such as secretary to the principal, providing advanced clerical functions for the front office of a middle or high school, serving as Human Resources (HR) liaison for school staff, processing payroll, and ensuring records are maintained.

Responsibilities

• Maintains payroll records for school, including maintaining an accurate record of absences for school-based employees in Oracle
• Receives and processes staff timesheets for non-certified staff members
• Processes and tracks leave requests for staff members
• Answers questions pertaining to payroll
• Serves as contact between school staff and Compensation Services
• Performs thorough examination on payroll records to ensure accuracy for work evaluation and audits
• Serves as HR liaison for school staff: posts open positions, pulls requested Oracle reports; assists with onboarding of new staff members; assists in HR problem solving and education information sharing; contacts appropriate teams in HR to address employee needs, such as name/address changes, salary questions, workers’ compensation issues, and, long-term leave requests
• Maintains substitute system, checks substitutes in, and reports substitute status to Administrator
• Serves as a front office coordinator
• Administers prescribed medication to students according to directions provided by medical professional, as needed
• Assists with master school calendar and schedules the use of the school facility, as assigned
• Performs other related duties, as assigned

Requirements

• High school diploma or GED
• Two years of experience performing advanced clerical work

Qualifications

• Associate’s degree from a regionally accredited college or university
• Clerical experience within a school district or similar environment
• Knowledge of generally accepted governmental accounting principles
• Knowledge of Oracle based accounting/payroll systems
• Bilingual English and Spanish (fluent verbal and written) skills

Skills

• Considerable knowledge of the standard procedures for running a busy office
• Considerable knowledge of Microsoft Office Word, Excel, and PowerPoint; Google Apps
• Strong organizational skills and time management skills
• Ability to concentrate on accuracy of details
• Ability to maintain confidentiality
• Excellent customer service skills with the ability to calmly route concerns to appropriate staff
• Ability to learn pertinent district policies and procedures rapidly, apply them in appropriate situations, and explain them to staff, parents, students, and the public
• Ability to effectively maintain records
• Ability to communicate information clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback
• Ability to exercise independent judgment and initiative in completing work assignments and determine when to refer situations to supervisor
• Ability to work under pressure, meet short deadlines, and shift suddenly to new tasks when priorities change
• Ability to assist students with medication and health needs, as needed

Benefits

N/A

Pay

N/A

Schedule

N/A