High School Secretary

Qualifications

• Obtained a high school diploma or equivalent.
• Experience in a school district.
• Excellent integrity and good moral character.
• Interpersonal skills to relate well with students, staff, administration, parents and the community.
• The ability to read, write, speak, understand and/or communicate in English sufficiently to perform the duties of this position.
• The ability to use electronic equipment for work processing, data management, information retrieval, visual presentations, and telecommunications.
• Proof of U.S. citizenship or legal resident alien status by completing Federal Form 1-9 in compliance with the Immigration Reform and Control Act of 1986.
• Criminal record history check clearance from the Department of Education.
• Sworn statement that the individual has not been convicted of a crime or a disorderly persons offense in accordance with 18A:6-7.1 during the initial six month period.
• Evidence of adequate health to fulfill the job functions and responsibilities with reasonable accommodation.
• Pass the state required Mantoux Intradermal Tuberculin Test as required by N.J.A.C. 6:3-4A.4.
• Meet such alternatives to the above qualifications as the Superintendent may deem appropriate, acceptable and legal.

Employment Terms

• Work year of 10 months.
• Salary, benefits, leave time and conditions as negotiated by EPEA contract.
• Conditions established by laws and codes of the State, and policies, rules, and regulations established by the Board of Education (N.J.S.A. 18A:27-4 et. seq.).

Job Functions And Responsibilities

• Cook up and set meetings and appointments.
• Attend meetings and take necessary notes and minutes.
• Take and transcribe notes and prepare correspondence and reports.
• Prepare items to be presented to the board of education if deemed necessary.
• Maintain confidential correspondence and report files.
• Distribute information to district employees and the general public.
• Communicate directly with employees and members of the general public by telephone or correspondence.
• Use computer and/or all electronic equipment and school software programs to fulfill job functions, including student data.
• Aids in all correspondence and reports emanating from the building central office.
• Aids, logs in, and directs visitors to the schools.
• Schedules appointments including meetings and job interviews in a manner that protects confidentiality of visitors and applicants.
• Aids in the assignment and work of substitute teachers and daily teacher coverage.
• Acts as a liaison between the building central office in screening and routing inquiries and requests.
• Will assist in maintaining up-to date information that is located on the building website.
• Upon direction by the principal will review teacher website information to ensure up-to date information is posted.
• School secretaries will complete the attendance procedures through Realtime, as directed by building administration.
• Athletic Director Secretary will maintain conflict calendar for the district and make it available to all administration.
• Display the highest ethical and professional behavior in working with students, parents, school personnel and outside agencies associated with the school.
• Serve as a role model for staff in demonstrating a positive attitude, appropriate attire and grooming and an effective work ethic.
• Participate in appropriate in-service and workshop programs and attend any required meetings.
• Protect confidentiality of records and information about staff, and use discretion when sharing any such information within legal confines.
• Perform any duties and responsibilities that are within the scope of employment, as assigned by the building principal, and not otherwise prohibited by law or regulation.

FLSA Status