High School Secretary

About the role

At West Ottawa High School, the Attendance Secretary plays a vital role in supporting student accountability, safety, communication, and school operations.

Qualifications

• Experience and proficiency in the use of Microsoft Office Suite and Google Office Suite
• Must be highly organized and have excellent communication and clerical skills
• Experience in providing friendly and accurate verbal and written communication skills
• Bilingual preferred

Responsibilities

• Monitoring and maintaining accurate attendance records
• Managing absences and tardies
• Communicating with families
• Processing attendance documentation
• Supporting truancy interventions
• Assisting administrators, counselors, and staff with attendance-related needs
• Front office operations: student check-ins/check-outs, emergency accountability procedures, and state compliance reporting
• Building positive relationships with students and families through consistent, organized, and empathetic support

Physical requirements and working conditions

• Reaching: Extending hand(s) and arm(s) in any direction
• Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to position. This factor is important if it occurs to a considerable degree and requires the substantial use of the upper extremities and back muscles
• Fingering: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand or arm, as in handling
• Grasping: Applying pressure to an object with the fingers and palm
• Talking: Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to other workers accurately, loudly, or quickly
• Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound
• Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers
• The worker is subject to environmental conditions
• The worker should provide consistent and reliable in-person attendance