Secretary - High School

Grade: G8 (Hourly Range/Step 1 - Step 9: $21.87 - $27.67). Standard hours per week: 40. FTE: 1.0. Months per year: 10. Location: Thornton, CO.

About the role

Responsible for providing secretarial and administrative support to various positions and departments at the school location. Candidates who can contribute to the district's mission to elevate student success and eliminate predictability of who is included in excellence are encouraged to apply.

Responsibilities

• Provide administrative support in the school office or for a department, including creating documents such as memos, reports, and schedules and updating the department website.
• Greet and screen visitors; handle mail, supplies, and purchasing card mapping.
• Respond to inquiries from students, staff, and parents; relay messages over the public address system; assist with emergency communications; and supervise students in the office.
• Data entry, maintaining student records, and assisting staff with various administrative tasks related to attendance, discipline, and school events.
• Responsible for data entry and reporting in the student attendance system, including discipline, eligibility, fines, fees, student information, class schedules, lockers, and/or parking permits.
• Maintain and monitor student files/records, mail student records as requested, request and obtain student records from other schools/districts, purge files, and/or arrange for electronic record keeping.
• Assist staff, counselors, assistant principals, and athletic directors with various duties, including attendance letters, truancy tracking, discipline letters, senior failure letters, credit loss, and managing activity contracts.
• Schedule various department-specific events/activities including interviews, substitute coverage, athletic events, transportation for teams, and game workers; assist with paying game workers.
• Create and maintain master calendar for school.
• Assist with various aspects of school events, conferences, field/class trips, open houses, school tours, athletic events, assemblies, student recognition programs, graduation, and other school events as needed. Duties may include coordinating room set-up, preparing signs, arranging for refreshments, printing certificates, printing and sending invitations, and distributing awards.
• Check-in student-athletes for sports; monitor eligibility and current student-athlete physicals; acquire and confirm officials for athletic events.
• Collect money as needed.
• Maintain student attendance by listening to attendance lines, contacting parents, performing data entry of absences and tardies into student system, running attendance reports, flagging attendance concerns in district student system, and sending attendance letters to parents.
• Verify that teachers have taken period attendance.
• Perform other job-related duties as assigned.

Requirements

• High school diploma or equivalent.
• Minimum of 3 years of computer and general office experience.
• Experience working with school-age children preferred.
• Criminal background check required for hire.
• CPR and First Aid certifications are preferred, may be required within 3 months.

Pay

Hourly rate: $21.87 - $27.67 (Step 1 - Step 9). Newly hired classified employees are placed initially on Step 1 of the pay grade. Employees can advance an additional 7 steps (maximum Step 8) based on previous experience.

Schedule

40 hours per week, 10 months per year.

Benefits

• Comprehensive benefits package including medical, dental, vision, and life insurance.
• Employee assistance program.
• Voluntary life insurance through PERA.
• 401(k), 403(b), and 457(b) retirement plans available immediately upon hire.