High School Administrative Secretary

Responsibilities

• Serve as secretary to the building principal
• Compose and type memos, letters, and confidential documents for administration
• Maintain building payroll
• Handle pupil accounting procedures and tracking, including student enrollments
• Create and compile reports from the Student Information System (e.g., student schedules, enrollment, scheduling)
• Assist with parent/student decision-making within the confines of district policies and procedures
• Provide first aid and medical assistance as needed, including immunization tracking
• Perform general office responsibilities such as answering phones, filing, and copying
• Complete tasks required in maintaining building programs (work orders, supplies, building calendar, substitute teachers, etc.)
• Other duties as assigned

Skills

• Above-average keyboarding, word processing, and computer skills
• Ability to maintain confidentiality
• Perform well under pressure
• Outstanding organizational skills
• Ability to prioritize tasks effectively
• Familiarity with school software (SchoolsOpen, Synergy, Frontline, Google G-Suite, etc.)
• Good communication skills, including the ability to organize issues and compose memos
• Working knowledge of basic office procedures and operations
• Ability to assume responsibility without direct supervision and exercise initiative and good judgment
• Ability to work on and complete multiple projects with frequent interruptions
• Ability to maintain professional rapport in dealings with others