Lead Secretary - High School

We need to output HTML fragment with headings

for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. The posting includes Position Purpose (we can map to About the role). Minimum Qualifications (maybe Requirements). Knowledge, Skills, and Abilities (KSAs) (Skills). Education, Training, And Experience (Qualifications). Certification And License Requirements (maybe Requirements). Preferred Qualifications (maybe Qualifications). Essential Duties And Responsibilities (Responsibilities). Working Conditions (maybe not a standard heading; we could include under Requirements? Not in list; but we could omit if not matching allowed headings. The instruction: Use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It says use those headings; we can include only those that have content. So we need to map content to these headings. We have: - About the role: Position Purpose description. - Responsibilities: Essential Duties And Responsibilities. - Requirements: Minimum Qualifications? Also Certification And License Requirements? Could combine. - Qualifications: Education, Training, And Experience; Preferred Qualifications. - Skills: Knowledge, Skills, and Abilities (KSAs). - Benefits: Not present. So omit. - Pay: Not present. Omit. - Schedule: Not present. Omit. We must not include headings with filler. So we will output sections for About the role, Responsibilities, Requirements, Qualifications, Skills. We need to preserve all substantive information, not invent or summarize away detail. Use

• for any list of duties/requirements/benefits, and

  for prose. We need to parse the content into appropriate format. Let's extract each section. About the role: "Position Purpose Depending upon the size, calendar, and needs of the assigned school, this position serves in roles such as secretary to the principal. Provides advanced clerical functions for the front office of a middle or high school. Serves as Human Resources (HR) liaison for school staff. Processes payroll and ensures records are maintained. Serves as front office coordinator." We can put that as a

  . Responsibilities: Essential Duties And Responsibilities list. It's a paragraph with multiple sentences separated by periods. We could break into

  • items for each duty. The instruction: Use
    • for any list of duties/requirements/benefits. So we should turn duties into list items. Duties: - Maintains payroll records for school, including maintaining an accurate record of absences for school‐based employees in Oracle; receives and processes staff timesheets for non-certified staff members; processes and tracks leave requests for staff members; answers questions pertaining to payroll; serves as contact between school staff and Compensation Services; performs thorough examination on payroll records to ensure accuracy for work evaluation and audits. - Serves as HR liaison for school staff: posts open positions, pulls requested Oracle reports; assists with onboarding of new staff members; assists in HR problem solving and education information sharing; contacts appropriate teams in HR to address employee needs, such as name/address changes, salary questions, workers’ compensation issues, and, long-term leave requests. - Monitors substitute system, checks substitutes in, and reports substitute status to Administrator. - Submits work orders, as directed, by principal or assistant principal. - Assists with master school calendar and schedules the use of the school facility, as assigned. - Administers prescribed medication to students according to directions provided by medical professional, as needed. - Serves as a front office coordinator. - Performs other related duties, as assigned. We could keep each bullet as
    • . Requirements: Minimum Qualifications (KSAs? Actually Minimum Qualifications section includes "KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)" then list. But we have separate Skills section for KSAs. So Requirements could be the "Minimum Qualifications" heading before KSAs? Actually the posting: "Minimum Qualifications KNOWLEDGE, SKILLS, AND ABILITIES (KSAs) Considerable knowledge of ..." It seems Minimum Qualifications includes the KSAs list. But we have separate Skills section for KSAs. To avoid duplication, we need to decide mapping. We have sections: Requirements, Qualifications, Skills. We could treat: - Requirements: Minimum Qualifications (the bullet points before KSAs? Actually there is no separate bullet; the Minimum Qualifications line is followed immediately by KSAs list. So maybe we treat Minimum Qualifications as the heading and the KSAs as Skills. But the instruction says use

      for section headings e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we need to decide what goes where. We could map: - Requirements: Minimum Qualifications (the statement: "Minimum Qualifications" maybe not needed content). But we need to preserve substantive information. The Minimum Qualifications section includes the KSAs list; but we also have a separate Skills section for KSAs. To avoid duplication, we could put the KSAs under Skills, and under Requirements we could put nothing? That would be empty heading -> not allowed. So we need to include substantive content under Requirements. Perhaps we treat the "Minimum Qualifications" as the heading and include the KSAs there, and then we also have a Skills section for something else? But there is no other skills list besides KSAs. The posting also includes "Ability to assist students with medication and health needs, as needed;" etc which are part of KSAs. So all KSAs are in that list. Thus we could put KSAs under Skills, and under Requirements we could put the "Minimum Qualifications" statement itself? But that's just a heading; no substantive content. However the posting also includes "Education, Training, And Experience" and "Certification And License Requirements" and "Preferred Qualifications". Those could go under Qualifications. Thus we need to allocate: - Requirements: maybe the "Minimum Qualifications" includes the KSAs, but we will move KSAs to Skills, and Requirements could be empty -> not allowed. So maybe we should put the KSAs under Requirements, and Skills section could be omitted or we could put something else under Skills? There is no other skills list. But we could still include Skills heading with the KSAs list; then Requirements could be something else like "Certification And License Requirements" (which is "None") but that's not substantive (none). Could drop. Better: Follow the instruction: Use headings only when posting has real, specific content for it. So we need to decide which headings have content. We have content for: - About the role (Position Purpose) - Responsibilities (Essential Duties And Responsibilities) - Qualifications (Education, Training, And Experience; Preferred Qualifications) - Skills (Knowledge, Skills, and Abilities) - Possibly Requirements: we have "Certification And License Requirements None" which is not substantive (none). Could drop. Thus we will output sections: About the role, Responsibilities, Qualifications, Skills. We must not repeat job title as heading (not needed). No Job ID. Now we need to format. For Qualifications, we have two subparts: Education, Training, And Experience; Preferred Qualifications. We could combine into a single

      with items, or separate

      prose. Better to use

      • for list of qualifications. Education, Training, And Experience: "High school diploma or GED; Two years of experience performing advanced clerical work." Preferred Qualifications: "Associate’s degree from a regionally accredited college or university; Clerical experience within a school district or similar environment; Knowledge of generally accepted governmental accounting principles; knowledge of Oracle based accounting/payroll systems; Bilingual English and Spanish (fluent verbal and written) skills." We can make each as
      • . For Skills: the KSAs list: many items separated by semicolons. We'll break each into
      • . Let's extract KSAs list: "Considerable knowledge of the standard procedures for running a busy office; Considerable knowledge of Microsoft Office Word, Excel, and PowerPoint; Google Apps; Strong organizational skills and time management skills; Ability to concentrate on accuracy of details; Ability to maintain confidentiality; Ability to prepare routine and specialized bulletins, correspondence, and reports on own initiative or as directed; Excellent customer service skills with the ability to calmly route concerns to appropriate staff; Ability to learn pertinent district policies and procedures rapidly, apply them in appropriate situations, and explain them to staff, parents, students, and the public; Ability to effectively maintain records; Ability to communicate information clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback; Ability to exercise independent judgment and initiative in completing work assignments and determine when to refer situations to supervisor; Ability to work under pressure, meet short deadlines, and shift suddenly to new tasks when priorities change; Ability to assist students with medication and health needs, as needed; Ability to establish and maintain positive and effective working relationships with diverse groups of school system staff, students, parents, external agencies, vendors, and the Education, Training, And Experience" Wait the last part seems truncated: "Ability to establish and maintain positive and effective working relationships with diverse groups of school system staff, students, parents, external agencies, vendors, and the Education, Training, And Experience" Actually the original text: "Ability to establish and maintain positive and effective working relationships with diverse groups of school system staff, students, parents, external agencies, vendors, and the Education, Training, And Experience". It seems a copy-paste error; but we must preserve as is. We'll keep the sentence as given. Now we need to output HTML fragment. Let's craft:

        About the role

        Depending upon the size, calendar, and needs of the assigned school, this position serves in roles such as secretary to the principal. Provides advanced clerical functions for the front office of a middle or high school. Serves as Human Resources (HR) liaison for school staff. Processes payroll and ensures records are maintained. Serves as front office coordinator.

        Responsibilities

        • Maintains payroll records for school, including maintaining an accurate record of absences for school‐based employees in Oracle; receives and processes staff timesheets for non-certified staff members; processes and tracks leave requests for staff members; answers questions pertaining to payroll; serves as contact between school staff and Compensation Services; performs thorough examination on payroll records to ensure accuracy for work evaluation and audits.
        • Serves as HR liaison for school staff: posts open positions, pulls requested Oracle reports; assists with onboarding of new staff members; assists in HR problem solving and education information sharing; contacts appropriate teams in HR to address employee needs, such as name/address changes, salary questions, workers’ compensation issues, and, long-term leave requests.
        • Monitors substitute system, checks substitutes in, and reports substitute status to Administrator.
        • Submits work orders, as directed, by principal or assistant principal.
        • Assists with master school calendar and schedules the use of the school facility, as assigned.
        • Administers prescribed medication to students according to directions provided by medical professional, as needed.
        • Serves as a front office coordinator.
        • Performs other related duties, as assigned.

        Qualifications

        • High school diploma or GED; Two years of experience performing advanced clerical work.
        • Associate’s degree from a regionally accredited college or university; Clerical experience within a school district or similar environment; Knowledge of generally accepted governmental accounting principles; knowledge of Oracle based accounting/payroll systems; Bilingual English and Spanish (fluent verbal and written) skills.

        Skills

        • Considerable knowledge of the standard procedures for running a busy office
        • Considerable knowledge of Microsoft Office Word, Excel