Pre Suit Secretary

About the role

We are seeking a qualified Pre-Suit Secretary to join our office. In this role, you will manage the law firm's day-to-day operations, including carrying out administrative services and supporting the legal team. The ideal candidate has a strong work ethic, exceptional problem-solving skills, and is comfortable working in a fast-paced dynamic workplace.

Compensation for this role is $20/hour.

Responsibilities

• Assist case managers and attorneys with organizing, filing, and maintaining of client files up to 100+ cases
• Collect check requests for medical records, accident reports, driving records, and vehicle ownership as requested and submit for processing
• Copy documents and demand packages as requested
• Complete certified mail cards and mail documents and cost checks as requested
• Perform general office duties such as typing, operating office machines, and sorting mail
• Create new and existing client folders
• Prepare and send turndowns and no representation letters, contracts, and multi-party combo letters
• Send out demand letters
• Other duties as assigned

Requirements

• Associate degree, certificate, or equivalent work experience (preferred)
• Bilingual English and Spanish (preferred)
• 1 year of experience in the legal field a plus
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures
• Ability to multi-task, prioritize, handle a fast-paced environment, and manage workload with a positive attitude and minimal supervision
• Great written and communication skills
• Highly organized with the ability to juggle multiple deadlines in a fast-paced environment
• Strong writing and communication skills along with attention to detail
• Extensive computer and database expertise, including Microsoft Word, Excel, Outlook, and typing no less than 35 wpm

Remote and/or hybrid positions are not eligible.

Benefits

For full-time employees, we offer an excellent benefits package including:

• Medical and dental insurance
• 401(k) plan
• Paid time off and paid holidays