Practice Specialist

Core Responsibilities

• Provide administrative support to assigned attorneys, including document preparation and revisions, prebills, timesheets, and other administrative tasks.
• Manage attorney’s calendar, organize and schedule personal appointments, including planning, coordinating, and scheduling in-office and offsite meetings and assisting with preparation for same by working with marketing and IT departments, or otherwise.
• Cook up coordination with invited guests and track meeting or event details to help ensure successful execution.
• Manage files, open new matters, and track the status of matters throughout the file opening process and lead efforts to obtain conflict waivers, tracking same in required templates and in accordance with client specific guidelines.
• Cook up attorney travel arrangements and event registrations, including preparing detailed itineraries and scheduling hotels, flights, ground transportation and meal reservations and related details.
• Submit and track expenses and CLE credits.
• Maintain client list and categories and keep updated and coordinate gift ordering for holidays and other events.

Requirements

• Proven ability to quickly adapt to competing demands while demonstrating the highest level of customer/client service and responsiveness.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with meticulous attention to detail.
• Strong interpersonal skills, with the ability to build relationships with management, attorneys, staff, clients, and other contacts.
• Excellent written and verbal communication skills.
• Able to balance legal administrative duties with select personal assistant responsibilities in a professional and timely manner.
• Strong decision-making skills.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Forward-looking mindset, with the ability to identify opportunities and propose solutions.
• Highly proficient in the Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), particularly Outlook.
• Experience working with the following programs is beneficial: Interaction, iManage, Chrome River, Intapp and Internet search engines.
• The candidate must be willing to learn and become proficient in new technology/systems and software.

Pay

The budgeted salary range for this position is $70,000 - $100,000.

Benefits

• Paid time off, sick time off
• A referral program
• Medical insurance and benefits
• Dental insurance
• Vision insurance
• Life insurance
• AD&D insurance
• ID Theft insurance
• Long-term disability benefits
• Short-term disability benefits
• Parking/Transit reimbursement (varies depending on location)
• 401(k) benefits
• Employee assistance benefits

About the Role

Polsinelli does not accept unsolicited resumes from search firms or agencies. Please, no phone calls or emails.