Practice Manager - Westhampton Primary Care, Edie Windsor Center, & Greenport Prenatal Clinic
for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections when posting has real specific content. We need to extract content.
Given posting: Position Summary (we can treat as About the role). Job Duties & Essential Functions (Responsibilities). Required Experience And Qualifications (Qualifications/Requirements). Travel Requirements (maybe part of Requirements). Physical Demands (maybe part of Requirements). Special Notes (maybe not needed). Anticipated Pay Range (Pay). Company Overview (maybe About the role). Job Field etc. Schedule Full-time (Schedule). Salary $100,000 - $122,000 / Year (Pay). Also Travel Requirements mention travel between 3 sites, home location Westhampton Primary Care.
We need to avoid boilerplate: cookie/navigation/legal/EEO etc. Remove duplicated lines.
We must not repeat job title as heading. No Job ID.
We need to preserve all substantive information.
We need to use - for any list of duties/requirements/benefits, and
for prose.
We need to decide sections: About the role (summary + company overview). Responsibilities (duties). Requirements (experience, qualifications, travel, physical demands). Skills maybe not explicit separate; we could embed in Requirements. Benefits: none specific besides maybe "total compensation goes beyond number in your paycheck" but that's vague; not specific benefit. So we should not create Benefits section unless posting actually states them. It mentions "Your total compensation goes beyond the number in your paycheck!" but not specific benefits; we could treat as not specific enough. So skip Benefits.
Pay: we have Anticipated Pay Range and Salary $100,000 - $122,000/Year. So we can include Pay section with that info.
Schedule: Full-time.
We also have Posting Start Date etc but those are metadata; we can drop or fold into short p maybe but instruction: do NOT put Job ID/requisition numbers as headings — fold minor metadata into a short
or drop it. Posting dates maybe minor metadata; we could drop.
We need to preserve all substantive information: travel requirements, physical demands, special notes (maybe include as part of Requirements or as a note). Special notes include resume/CV, smoke free environment, pass days/shifts changes, respiratory protection, essential position designation. Those are substantive; we should include them perhaps under Requirements or a separate section like "Additional Information". But we only allowed headings from list; we could put them under Requirements or maybe under a generic "Notes" but not in list. Since we must only use those headings, we could incorporate special notes into Requirements section as a
or
. Probably better to include under Requirements as a paragraph.
We must not invent or summarize away detail. So we need to keep details like "Standing, walking 90% of the time. Lifting objects with or without assistance. Filing, typing, etc." as is.
We need to use - for any list of duties/requirements/benefits. For prose, use
. So for duties we can list each duty as
- . For requirements we can list each bullet as
- . For travel requirements maybe a
or
- . For physical demands maybe a
.
We need to ensure we don't create empty sections.
Let's extract duties:
- Direct and oversee the daily operations of the Family Medicine Practice to ensure efficient, patient-centered, and financially sustainable services.
- Supervise administrative, clinical support, and front-office staff, including hiring, onboarding, scheduling, coaching, and performance management.
- Develop, implement, and maintain office policies, procedures, and workflows to optimize patient access, throughput, and operational efficiency.
- Ensure compliance with federal, state, and organizational regulations, including HIPAA, OSHA, accreditation standards, and payer requirements.
- Monitor practice performance metrics, including patient satisfaction, access, quality measures, productivity, appointment utilization, and revenue cycle indicators.
- Manage physician and provider schedules to maximize patient access and operational effectiveness.
- Oversee registration, scheduling, referrals, authorizations, medical records, and patient communication processes.
- Collaborate with physicians, advanced practice providers, nursing leadership, and administrative teams to support the delivery of high-quality primary care services.
- Direct revenue cycle activities, including charge capture, coding, billing, collections, denial management, and financial reconciliation.
- Develop and monitor operating budgets, analyze financial performance, and identify opportunities for growth and cost containment.
- Oversee supply chain, equipment maintenance, vendor relationships, and facility management functions.
- Ensure effective utilization of the electronic health record (EHR) and other practice management systems to support clinical and operational objectives.
- Lead quality improvement initiatives, patient experience programs, and workflow redesign efforts to enhance outcomes and service excellence.
- Investigate and resolve patient concerns, complaints, and service recovery issues in a timely and professional manner.
- Facilitate staff meetings, provider meetings, education programs, and communication initiatives that support organizational goals.
- Foster a culture of accountability, collaboration, customer service, safety, and continuous improvement.
That's a list.
Now Requirements/Qualifications:
- Bachelor's degree and at least 3 years of Practice Manager experience in the healthcare setting or, in lieu of degree, equivalent combinations of education and experience (Candidates without a bachelor's degree may be considered if they possess at least seven (7) years of directly relevant professional experience.)
- Excellent communication and interpersonal skills.
- Strong time management, organizational skills, and problem-solving skills.
Travel Requirements:
- This role will require travel between the 3 sites mentioned in the position’s summary.
- The home location will be based out of the Westhampton Primary Care Practice located at: 147 Beach Road Suite A Westhampton Beach, NY 11798.
- As part of employment at Southampton Hospital, there may be occasions when travel to other locations is needed to support operational needs.
Physical Demands:
- Standing, walking 90% of the time.
- Lifting objects with or without assistance.
- Filing, typing, etc.
Special Notes (we can include as a paragraph):
- Resume/CV should be included with the online application.
- Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
- All Hospital positions may be subject to changes in pass days and shifts as necessary.
- This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
- This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.
Pay:
- Anticipated Pay Range: The starting salary range (or hiring range) for this position has been established based on relevant experience. The above salary range (or hiring range) represents SBSH’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Your total compensation goes beyond the number in your paycheck!
- Salary: $100,000 - $122,000 / Year
We could combine into a paragraph.
Schedule:
- Full-time
Also maybe mention Posting Start Date Sep 23, 2026 Posting End Date Ongoing but we can drop as minor metadata.
Now construct HTML:
maybe not needed; just headings and content.
We'll output:
About the role
Position Summary The Practice Manager is responsible for the day-to-day administrative, operational, financial, and personnel management of the multiple community medical practices (Westhampton Primary Care, Edie Windsor Center, & The Greenport Prenatal Clinic). This position provides leadership to ensure the delivery of high-quality, patient-centered care while maintaining compliance with all applicable regulatory, accreditation, and organizational requirements, including Joint Commission standards, Article 28 regulations, and applicable federal, state, and grant-funded program requirements. The Practice Manager oversees clinical support operations, staff performance, patient experience, quality improvement initiatives, revenue cycle optimization, grant administration, and community outreach activities. This role collaborates closely with providers, hospital leadership, community partners, and external agencies to ensure efficient practice operations and achievement of organizational goals.
Company Overview Stony Brook Southampton Hospital as part of Stony Brook Medicine provides direct access to the highest level of academic-based medical care. Located in the heart of the village of Southampton, two hours from New York City, the hospital provides healthcare services to a diverse community of year-round residents, second homeowners and vacationers. The population, about 75,000 in the winter months, increases sharply to more than 300,000 in the summer. Stony Brook Southampton Hospital has been recognized as a Long Island Top Workplace by Newsday among large employers (defined as having 500+ employees). StaffCo is a Professional Employer Organization, commonly referred to as a PEO, duty organized and registered under the New York Professional Employer Organization Law. StaffCo and SUNY have entered into a professional employer agreement under which StaffCo is the employer of Stony Brook Southampton employees and responsible for employment, including, promotions, disciplines, terminations, the day-to-day direction and supervision of work, as well as labor relations and collective bargaining. StaffCo is fully responsible for providing all payroll and human resource services, including the payment of wages, collecting and reporting payroll taxes and maintaining any and all employee benefits. SUNY Stony Brook Hospital is responsible for the operation of the hospital and provision of health care and is the co-employer as is necessary to conduct its responsibilities and for related licensure, regulatory or statutory requirements and obligations. Given StaffCo’s employment responsibilities, it is deemed the “employer” for employment and labor law purposes. Thus, the employees are private sector employees of StaffCo, not public sector employees of SUNY. The private sector nature of the StaffCo employees has been approved by NYS Civil Service and upheld in a decision by the US National Labor Relations Board. Stony Brook Medicine is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws. Stony Brook Southampton Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.
But that's a lot of prose; maybe we can split into two paragraphs: one for Position Summary, one for Company Overview.
Now Responsibilities:
Responsibilities
- Direct and oversee the daily operations of the Family Medicine Practice to ensure efficient, patient-centered, and financially sustainable services.
- Supervise administrative, clinical support, and front-office staff, including hiring, onboarding, scheduling, coaching, and performance management.
- Develop, implement, and maintain office policies, procedures, and workflows to optimize patient access, throughput, and operational efficiency.
- Ensure compliance with federal, state, and organizational regulations, including HIPAA, OSHA, accreditation standards, and payer requirements.
- Monitor practice performance metrics, including patient satisfaction, access, quality measures, productivity, appointment utilization, and revenue cycle indicators.
- Manage physician and provider schedules to maximize patient access and operational effectiveness.
- Oversee registration, scheduling, referrals, authorizations, medical records, and patient communication processes.
- Collaborate with physicians, advanced practice providers, nursing leadership, and administrative teams to support the delivery of high-quality primary care services.
- Direct revenue cycle activities, including charge capture, coding, billing, collections, denial management, and financial reconciliation.
- Develop and monitor operating budgets, analyze financial performance, and identify opportunities for growth
for prose. We need to decide sections: About the role (summary + company overview). Responsibilities (duties). Requirements (experience, qualifications, travel, physical demands). Skills maybe not explicit separate; we could embed in Requirements. Benefits: none specific besides maybe "total compensation goes beyond number in your paycheck" but that's vague; not specific benefit. So we should not create Benefits section unless posting actually states them. It mentions "Your total compensation goes beyond the number in your paycheck!" but not specific benefits; we could treat as not specific enough. So skip Benefits. Pay: we have Anticipated Pay Range and Salary $100,000 - $122,000/Year. So we can include Pay section with that info. Schedule: Full-time. We also have Posting Start Date etc but those are metadata; we can drop or fold into short p maybe but instruction: do NOT put Job ID/requisition numbers as headings — fold minor metadata into a short
or drop it. Posting dates maybe minor metadata; we could drop. We need to preserve all substantive information: travel requirements, physical demands, special notes (maybe include as part of Requirements or as a note). Special notes include resume/CV, smoke free environment, pass days/shifts changes, respiratory protection, essential position designation. Those are substantive; we should include them perhaps under Requirements or a separate section like "Additional Information". But we only allowed headings from list; we could put them under Requirements or maybe under a generic "Notes" but not in list. Since we must only use those headings, we could incorporate special notes into Requirements section as a
or
- . Probably better to include under Requirements as a paragraph.
We must not invent or summarize away detail. So we need to keep details like "Standing, walking 90% of the time. Lifting objects with or without assistance. Filing, typing, etc." as is.
We need to use
- for any list of duties/requirements/benefits. For prose, use
. So for duties we can list each duty as
- . For requirements we can list each bullet as
- . For travel requirements maybe a
or
- . For physical demands maybe a
. We need to ensure we don't create empty sections. Let's extract duties: - Direct and oversee the daily operations of the Family Medicine Practice to ensure efficient, patient-centered, and financially sustainable services. - Supervise administrative, clinical support, and front-office staff, including hiring, onboarding, scheduling, coaching, and performance management. - Develop, implement, and maintain office policies, procedures, and workflows to optimize patient access, throughput, and operational efficiency. - Ensure compliance with federal, state, and organizational regulations, including HIPAA, OSHA, accreditation standards, and payer requirements. - Monitor practice performance metrics, including patient satisfaction, access, quality measures, productivity, appointment utilization, and revenue cycle indicators. - Manage physician and provider schedules to maximize patient access and operational effectiveness. - Oversee registration, scheduling, referrals, authorizations, medical records, and patient communication processes. - Collaborate with physicians, advanced practice providers, nursing leadership, and administrative teams to support the delivery of high-quality primary care services. - Direct revenue cycle activities, including charge capture, coding, billing, collections, denial management, and financial reconciliation. - Develop and monitor operating budgets, analyze financial performance, and identify opportunities for growth and cost containment. - Oversee supply chain, equipment maintenance, vendor relationships, and facility management functions. - Ensure effective utilization of the electronic health record (EHR) and other practice management systems to support clinical and operational objectives. - Lead quality improvement initiatives, patient experience programs, and workflow redesign efforts to enhance outcomes and service excellence. - Investigate and resolve patient concerns, complaints, and service recovery issues in a timely and professional manner. - Facilitate staff meetings, provider meetings, education programs, and communication initiatives that support organizational goals. - Foster a culture of accountability, collaboration, customer service, safety, and continuous improvement. That's a list. Now Requirements/Qualifications: - Bachelor's degree and at least 3 years of Practice Manager experience in the healthcare setting or, in lieu of degree, equivalent combinations of education and experience (Candidates without a bachelor's degree may be considered if they possess at least seven (7) years of directly relevant professional experience.) - Excellent communication and interpersonal skills. - Strong time management, organizational skills, and problem-solving skills. Travel Requirements: - This role will require travel between the 3 sites mentioned in the position’s summary. - The home location will be based out of the Westhampton Primary Care Practice located at: 147 Beach Road Suite A Westhampton Beach, NY 11798. - As part of employment at Southampton Hospital, there may be occasions when travel to other locations is needed to support operational needs. Physical Demands: - Standing, walking 90% of the time. - Lifting objects with or without assistance. - Filing, typing, etc. Special Notes (we can include as a paragraph): - Resume/CV should be included with the online application. - Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises. - All Hospital positions may be subject to changes in pass days and shifts as necessary. - This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair. - This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities. Pay: - Anticipated Pay Range: The starting salary range (or hiring range) for this position has been established based on relevant experience. The above salary range (or hiring range) represents SBSH’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Your total compensation goes beyond the number in your paycheck! - Salary: $100,000 - $122,000 / Year We could combine into a paragraph. Schedule: - Full-time Also maybe mention Posting Start Date Sep 23, 2026 Posting End Date Ongoing but we can drop as minor metadata. Now construct HTML: maybe not needed; just headings and content. We'll output:
About the role
Position Summary The Practice Manager is responsible for the day-to-day administrative, operational, financial, and personnel management of the multiple community medical practices (Westhampton Primary Care, Edie Windsor Center, & The Greenport Prenatal Clinic). This position provides leadership to ensure the delivery of high-quality, patient-centered care while maintaining compliance with all applicable regulatory, accreditation, and organizational requirements, including Joint Commission standards, Article 28 regulations, and applicable federal, state, and grant-funded program requirements. The Practice Manager oversees clinical support operations, staff performance, patient experience, quality improvement initiatives, revenue cycle optimization, grant administration, and community outreach activities. This role collaborates closely with providers, hospital leadership, community partners, and external agencies to ensure efficient practice operations and achievement of organizational goals.
Company Overview Stony Brook Southampton Hospital as part of Stony Brook Medicine provides direct access to the highest level of academic-based medical care. Located in the heart of the village of Southampton, two hours from New York City, the hospital provides healthcare services to a diverse community of year-round residents, second homeowners and vacationers. The population, about 75,000 in the winter months, increases sharply to more than 300,000 in the summer. Stony Brook Southampton Hospital has been recognized as a Long Island Top Workplace by Newsday among large employers (defined as having 500+ employees). StaffCo is a Professional Employer Organization, commonly referred to as a PEO, duty organized and registered under the New York Professional Employer Organization Law. StaffCo and SUNY have entered into a professional employer agreement under which StaffCo is the employer of Stony Brook Southampton employees and responsible for employment, including, promotions, disciplines, terminations, the day-to-day direction and supervision of work, as well as labor relations and collective bargaining. StaffCo is fully responsible for providing all payroll and human resource services, including the payment of wages, collecting and reporting payroll taxes and maintaining any and all employee benefits. SUNY Stony Brook Hospital is responsible for the operation of the hospital and provision of health care and is the co-employer as is necessary to conduct its responsibilities and for related licensure, regulatory or statutory requirements and obligations. Given StaffCo’s employment responsibilities, it is deemed the “employer” for employment and labor law purposes. Thus, the employees are private sector employees of StaffCo, not public sector employees of SUNY. The private sector nature of the StaffCo employees has been approved by NYS Civil Service and upheld in a decision by the US National Labor Relations Board. Stony Brook Medicine is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws. Stony Brook Southampton Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.
But that's a lot of prose; maybe we can split into two paragraphs: one for Position Summary, one for Company Overview. Now Responsibilities:Responsibilities
- Direct and oversee the daily operations of the Family Medicine Practice to ensure efficient, patient-centered, and financially sustainable services.
- Supervise administrative, clinical support, and front-office staff, including hiring, onboarding, scheduling, coaching, and performance management.
- Develop, implement, and maintain office policies, procedures, and workflows to optimize patient access, throughput, and operational efficiency.
- Ensure compliance with federal, state, and organizational regulations, including HIPAA, OSHA, accreditation standards, and payer requirements.
- Monitor practice performance metrics, including patient satisfaction, access, quality measures, productivity, appointment utilization, and revenue cycle indicators.
- Manage physician and provider schedules to maximize patient access and operational effectiveness.
- Oversee registration, scheduling, referrals, authorizations, medical records, and patient communication processes.
- Collaborate with physicians, advanced practice providers, nursing leadership, and administrative teams to support the delivery of high-quality primary care services.
- Direct revenue cycle activities, including charge capture, coding, billing, collections, denial management, and financial reconciliation.
- Develop and monitor operating budgets, analyze financial performance, and identify opportunities for growth