Practice Group Administrator

Who You Are

• Strategic thinker with a knack for operational excellence in professional services
• Skilled communicator who thrives in collaborative environments
• Detail-oriented multitasker with a proactive mindset
• Experienced in managing sensitive information with discretion
• Comfortable navigating complex workflows and coordinating across teams
• Proficient in Microsoft Office Suite, especially Word, PowerPoint, and Excel
• 2-5 years of experience working at a law firm
• Bachelor’s degree required

What You’ll Do

• Partner with attorneys to draft, refine, and finalize client-facing documents
• Support regulatory filings and compliance tasks under legal supervision
• Drive project timelines by liaising with clients, vendors, and agencies
• Lead knowledge management initiatives including templates, checklists, and precedent libraries
• Serve as the financial operations contact for the group, assisting with billing, budgeting, and engagement letters
• Coordinate internal training sessions and lunch-and-learn programs
• Manage conflict clearance processes and maintain organized waiver documentation
• Oversee annual audit response coordination for clients
• Collaborate with marketing and business development teams on outreach and RFPs
• Support recruiting efforts in partnership with the professional hiring team

What Success Looks Like

• Seamless execution of administrative and operational functions across the group
• Timely and accurate delivery of client documents, filings, and billing
• Well-maintained knowledge systems that enhance team efficiency
• Strong relationships with internal departments and external stakeholders
• Proactive identification and resolution of workflow bottlenecks
• High levels of trust and confidentiality maintained throughout all responsibilities

Salary Range: $90,000 – 100,000 annually, based on experience

Location: Hybrid