Postal Logistics Coordinator
without heading? The instruction: "Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It says e.g., implying those are examples but not exclusive? It says "Use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." Likely they expect only those headings. But we must preserve all substantive info; we could put Physical Demands under Responsibilities as a paragraph. Or we could create a
without heading. The instruction: "Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Use - for any list of duties/requirements/benefits, and
for prose." It doesn't forbid other headings, but suggests using those for sections. Safer to stick to those headings and embed other info in paragraphs under appropriate sections.
We have Schedule: explicit. So we need a Schedule section with that content.
We have Benefits: mention "comprehensive healthcare, paid holidays, and generous paid time off". Also maybe other benefits not listed. So we can create Benefits section.
Pay: not specified, so we should NOT create Pay section.
We need About the role: could be the brief description paragraph.
Responsibilities: duties and responsibilities list.
Requirements: maybe combine Required Qualifications and Required Skills/Abilities? But we have separate headings Requirements and Qualifications and Skills. The list includes Requirements, Qualifications, Skills. We could map: Requirements = Required Qualifications? Qualifications = maybe education? Skills = Required Skills/Abilities. But we need to avoid duplication. Let's decide: Use Requirements for Required Qualifications (education/experience). Use Skills for Required Skills/Abilities. Possibly also include Qualifications heading? Could combine but better to follow instruction: include a section ONLY when posting has real, specific content for it. We have content for both qualifications and skills, so we can have both sections.
Thus sections: About the role (brief description), Responsibilities (duties), Requirements (required qualifications), Skills (required skills/abilities), Benefits (benefits mentioned), Schedule (schedule). Also maybe we could include a short paragraph for metadata like Job ID? Not present.
We must not repeat job title as heading.
We must remove boilerplate: EEO, etc. Also remove "How We’ll Support You:"? That's benefits-ish but we already captured benefits. The paragraph about Moore company description maybe not needed? It's substantive about company but not a section; could be included in About the role? Might be considered boilerplate? It's describing the company; could be kept as part of About the role. But we already have brief description; we could append that as additional prose.
We need to preserve all substantive information: so include company description maybe as part of About the role.
Let's extract:
Brief Description: "The Postal Logistics Coordinator is responsible for coordinating outbound postal and shipping logistics activities for a high-volume direct mail production operation. This position manages USPS documentation, mail preparation requirements, transportation scheduling, postage administration, and delivery performance tracking to ensure timely and accurate mail entry. The Postal Logistics Coordinator works closely with Production, Data Processing, Customer Service, Accounting, and Postal Operations teams to ensure mailings meet client requirements, postal regulations, and production deadlines while maximizing postage savings opportunities. This role serves as a key resource for USPS compliance, postal documentation, and continuous process improvement initiatives that support operational efficiency and customer satisfaction."
Then later: "How We’ll Support You: Join the largest marketing and fundraising company in North America serving the nonprofit industry, where we prioritize innovation and professional growth. Collaborate with industry subject matter experts with over 5,000 employees across the enterprise. To help you stay energized, engaged and inspired, we offer a wide range of benefits including comprehensive healthcare, paid holidays, and generous paid time off so you can have the time and space to recharge and pursue your other passions and be with the people you care about."
Also earlier: "Moore is a data-driven constituent experience management (CXM) company achieving accelerated growth for clients through integrated supporter experiences across all platforms, channels, and devices. We are an innovation-led company that is the largest marketing, data, and fundraising company in North America, serving the purpose-driven industry with clients across education, association, political, and commercial sectors."
We can incorporate that into About the role.
Now Responsibilities: list of duties after "Duties and Responsibilities:" each sentence seems to be a duty; we can make
- each.
Required Qualifications: after "Required Qualifications:" we have bullet-like sentences separated by periods. We'll make
- .
Required Skills/Abilities: after "Required Skills/Abilities:" similar.
Benefits: from How We’ll Support You: "comprehensive healthcare, paid holidays, and generous paid time off". Also maybe "wide range of benefits". We'll make
- each.
Schedule: given: "Schedule: 7:00 am - 3:30 pm, Monday through Friday Due to the nature of our business, mandatory overtime is required during high-volume production periods and other times of increased workload. Flexibility to work extended shifts and/or weekends is an essential requirement of this position." We'll put that in a
under Schedule heading.
Now ensure we don't include headings with filler. All sections have content.
Now produce HTML fragment: start with
About the role
then ...
. Then Responsibilities
...
. Then Requirements
...
. Then Skills
...
. Then Benefits
...
. Then Schedule
...
.
Make sure to not include any extra text.
Let's craft the content.
About the role paragraph: combine brief description + company description + How We’ll Support You intro? Actually How We’ll Support You includes benefits; we already extracted benefits. The remaining part: "Join the largest marketing and fundraising company in North America serving the nonprofit industry, where we prioritize innovation and professional growth. Collaborate with industry subject matter experts with over 5,000 employees across the enterprise." That's more about company and support; we can include in About the role.
Thus About the role paragraph: The Postal Logistics Coordinator is responsible for coordinating outbound postal and shipping logistics activities for a high-volume direct mail production operation. This position manages USPS documentation, mail preparation requirements, transportation scheduling, postage administration, and delivery performance tracking to ensure timely and accurate mail entry. The Postal Logistics Coordinator works closely with Production, Data Processing, Customer Service, Accounting, and Postal Operations teams to ensure mailings meet client requirements, postal regulations, and production deadlines while maximizing postage savings opportunities. This role serves as a key resource for USPS compliance, postal documentation, and continuous process improvement initiatives that support operational efficiency and customer satisfaction. Moore is a data-driven constituent experience management (CXM) company achieving accelerated growth for clients through integrated supporter experiences across all platforms, channels, and devices. We are an innovation-led company that is the largest marketing, data, and fundraising company in North America, serving the purpose-driven industry with clients across education, association, political, and commercial sectors. Join the largest marketing and fundraising company in North America serving the nonprofit industry, where we prioritize innovation and professional growth. Collaborate with industry subject matter experts with over 5,000 employees across the enterprise.
Now Responsibilities list items: each sentence after "Duties and Responsibilities:" Let's extract:
- Coordinate daily postal shipping and logistics activities supporting high-volume direct mail production and fulfillment operations, ensuring timely and accurate processing, preparation, and distribution of client mailings and outbound shipments.
- Coordinate USPS mail inductions through PostalOne, freight pickups, transportation schedules, and carrier activities to meet customer requirements, production deadlines, and service commitments.
- Monitor workflow priorities and communicate shipping schedules, job status updates, and potential issues to appropriate departments to ensure smooth operational execution.
- Collaborate with Production, Customer Service, Accounting, and Postal Operations teams to obtain mailing approvals, resolve issues, and ensure seamless workflow across departments.
- Review and maintain shipping records, bills of lading, manifests, and postal documentation to ensure accuracy, completeness, and regulatory compliance.
- Utilize Window Book software and Mail.dat files to prepare, edit, validate, and submit USPS mailing documentation in accordance with USPS regulations, technical specifications, and industry best practices.
- Review job specifications and mailing requirements to ensure accurate postal setup, mail preparation, and submission of documentation to USPS.
- Administer postage-related activities, including validating postage usage, maintaining postage accounts, monitoring expenditures, requesting funding as needed, and ensuring accurate customer billing and invoice reconciliation.
- Prepare and submit USPS applications, permit documentation, and promotional registrations while identifying opportunities to maximize postage savings through USPS incentive and discount programs.
- Maintain organized and accurate records of completed jobs, mailing documentation, permit information, and postal records in accordance with company retention requirements.
- Serve as a resource on USPS regulations, mailing standards, postal compliance requirements, and industry best practices by providing guidance and support to internal stakeholders.
- Track delivery performance, analyze mailing metrics, and identify opportunities to improve efficiency, reduce costs, strengthen compliance, and enhance service performance.
- Support departmental process improvement initiatives designed to enhance operational efficiency, improve delivery performance, and reduce errors.
- Follow company safety policies and maintain a safe, organized, and OSHA-compliant work environment.
- Perform other duties and special projects as assigned.
Now Requirements list: after "Required Qualifications:" we have:
- High School Diploma or GED; Associate’s or Bachelor's degree in Supply Chain Management, Business, Operations, Logistics or related field preferred .
- Minimum of 3-5 years of experience in postal operations, shipping, logistics, warehouse operations, or direct mail production environments.
- Working knowledge of USPS regulations, mailing standards, postal documentation, and mail preparation processes.
- Experience coordinating transportation, freight carriers, shipping vendors, and postal logistics activities.
- Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook, PostalOne and Window Book Software.
- Ability to learn and effectively utilize Window Book software, USPS Postal One software, Mail.dat processing systems, and other mailing and logistics technologies.
Note there is a period after preferred and extra space; we'll keep.
Now Skills list: after "Required Skills/Abilities:" we have:
- Strong organizational, analytical, and problem-solving skills with exceptional attention to detail.
- Excellent verbal and written communication skills with the ability to collaborate effectively across multiple departments.
- Ability to manage multiple priorities and meet deadlines in a fast-paced production environment.
- Strong understanding of shipping documentation, bills of lading, manifests, and logistics processes.
- Ability to analyze postal and logistics data to identify trends and opportunities for improvement.
- Ability to operate or become certified
for prose." It doesn't forbid other headings, but suggests using those for sections. Safer to stick to those headings and embed other info in paragraphs under appropriate sections. We have Schedule: explicit. So we need a Schedule section with that content. We have Benefits: mention "comprehensive healthcare, paid holidays, and generous paid time off". Also maybe other benefits not listed. So we can create Benefits section. Pay: not specified, so we should NOT create Pay section. We need About the role: could be the brief description paragraph. Responsibilities: duties and responsibilities list. Requirements: maybe combine Required Qualifications and Required Skills/Abilities? But we have separate headings Requirements and Qualifications and Skills. The list includes Requirements, Qualifications, Skills. We could map: Requirements = Required Qualifications? Qualifications = maybe education? Skills = Required Skills/Abilities. But we need to avoid duplication. Let's decide: Use Requirements for Required Qualifications (education/experience). Use Skills for Required Skills/Abilities. Possibly also include Qualifications heading? Could combine but better to follow instruction: include a section ONLY when posting has real, specific content for it. We have content for both qualifications and skills, so we can have both sections. Thus sections: About the role (brief description), Responsibilities (duties), Requirements (required qualifications), Skills (required skills/abilities), Benefits (benefits mentioned), Schedule (schedule). Also maybe we could include a short paragraph for metadata like Job ID? Not present. We must not repeat job title as heading. We must remove boilerplate: EEO, etc. Also remove "How We’ll Support You:"? That's benefits-ish but we already captured benefits. The paragraph about Moore company description maybe not needed? It's substantive about company but not a section; could be included in About the role? Might be considered boilerplate? It's describing the company; could be kept as part of About the role. But we already have brief description; we could append that as additional prose. We need to preserve all substantive information: so include company description maybe as part of About the role. Let's extract: Brief Description: "The Postal Logistics Coordinator is responsible for coordinating outbound postal and shipping logistics activities for a high-volume direct mail production operation. This position manages USPS documentation, mail preparation requirements, transportation scheduling, postage administration, and delivery performance tracking to ensure timely and accurate mail entry. The Postal Logistics Coordinator works closely with Production, Data Processing, Customer Service, Accounting, and Postal Operations teams to ensure mailings meet client requirements, postal regulations, and production deadlines while maximizing postage savings opportunities. This role serves as a key resource for USPS compliance, postal documentation, and continuous process improvement initiatives that support operational efficiency and customer satisfaction." Then later: "How We’ll Support You: Join the largest marketing and fundraising company in North America serving the nonprofit industry, where we prioritize innovation and professional growth. Collaborate with industry subject matter experts with over 5,000 employees across the enterprise. To help you stay energized, engaged and inspired, we offer a wide range of benefits including comprehensive healthcare, paid holidays, and generous paid time off so you can have the time and space to recharge and pursue your other passions and be with the people you care about." Also earlier: "Moore is a data-driven constituent experience management (CXM) company achieving accelerated growth for clients through integrated supporter experiences across all platforms, channels, and devices. We are an innovation-led company that is the largest marketing, data, and fundraising company in North America, serving the purpose-driven industry with clients across education, association, political, and commercial sectors." We can incorporate that into About the role. Now Responsibilities: list of duties after "Duties and Responsibilities:" each sentence seems to be a duty; we can make
- each.
Required Qualifications: after "Required Qualifications:" we have bullet-like sentences separated by periods. We'll make
- .
Required Skills/Abilities: after "Required Skills/Abilities:" similar.
Benefits: from How We’ll Support You: "comprehensive healthcare, paid holidays, and generous paid time off". Also maybe "wide range of benefits". We'll make
- each.
Schedule: given: "Schedule: 7:00 am - 3:30 pm, Monday through Friday Due to the nature of our business, mandatory overtime is required during high-volume production periods and other times of increased workload. Flexibility to work extended shifts and/or weekends is an essential requirement of this position." We'll put that in a
under Schedule heading. Now ensure we don't include headings with filler. All sections have content. Now produce HTML fragment: start with
About the role
then...
. ThenResponsibilities
- ...
Requirements
- ...
Skills
- ...
Benefits
- ...
Schedule
...
. Make sure to not include any extra text. Let's craft the content. About the role paragraph: combine brief description + company description + How We’ll Support You intro? Actually How We’ll Support You includes benefits; we already extracted benefits. The remaining part: "Join the largest marketing and fundraising company in North America serving the nonprofit industry, where we prioritize innovation and professional growth. Collaborate with industry subject matter experts with over 5,000 employees across the enterprise." That's more about company and support; we can include in About the role. Thus About the role paragraph: The Postal Logistics Coordinator is responsible for coordinating outbound postal and shipping logistics activities for a high-volume direct mail production operation. This position manages USPS documentation, mail preparation requirements, transportation scheduling, postage administration, and delivery performance tracking to ensure timely and accurate mail entry. The Postal Logistics Coordinator works closely with Production, Data Processing, Customer Service, Accounting, and Postal Operations teams to ensure mailings meet client requirements, postal regulations, and production deadlines while maximizing postage savings opportunities. This role serves as a key resource for USPS compliance, postal documentation, and continuous process improvement initiatives that support operational efficiency and customer satisfaction. Moore is a data-driven constituent experience management (CXM) company achieving accelerated growth for clients through integrated supporter experiences across all platforms, channels, and devices. We are an innovation-led company that is the largest marketing, data, and fundraising company in North America, serving the purpose-driven industry with clients across education, association, political, and commercial sectors. Join the largest marketing and fundraising company in North America serving the nonprofit industry, where we prioritize innovation and professional growth. Collaborate with industry subject matter experts with over 5,000 employees across the enterprise. Now Responsibilities list items: each sentence after "Duties and Responsibilities:" Let's extract: - Coordinate daily postal shipping and logistics activities supporting high-volume direct mail production and fulfillment operations, ensuring timely and accurate processing, preparation, and distribution of client mailings and outbound shipments. - Coordinate USPS mail inductions through PostalOne, freight pickups, transportation schedules, and carrier activities to meet customer requirements, production deadlines, and service commitments. - Monitor workflow priorities and communicate shipping schedules, job status updates, and potential issues to appropriate departments to ensure smooth operational execution. - Collaborate with Production, Customer Service, Accounting, and Postal Operations teams to obtain mailing approvals, resolve issues, and ensure seamless workflow across departments. - Review and maintain shipping records, bills of lading, manifests, and postal documentation to ensure accuracy, completeness, and regulatory compliance. - Utilize Window Book software and Mail.dat files to prepare, edit, validate, and submit USPS mailing documentation in accordance with USPS regulations, technical specifications, and industry best practices. - Review job specifications and mailing requirements to ensure accurate postal setup, mail preparation, and submission of documentation to USPS. - Administer postage-related activities, including validating postage usage, maintaining postage accounts, monitoring expenditures, requesting funding as needed, and ensuring accurate customer billing and invoice reconciliation. - Prepare and submit USPS applications, permit documentation, and promotional registrations while identifying opportunities to maximize postage savings through USPS incentive and discount programs. - Maintain organized and accurate records of completed jobs, mailing documentation, permit information, and postal records in accordance with company retention requirements. - Serve as a resource on USPS regulations, mailing standards, postal compliance requirements, and industry best practices by providing guidance and support to internal stakeholders. - Track delivery performance, analyze mailing metrics, and identify opportunities to improve efficiency, reduce costs, strengthen compliance, and enhance service performance. - Support departmental process improvement initiatives designed to enhance operational efficiency, improve delivery performance, and reduce errors. - Follow company safety policies and maintain a safe, organized, and OSHA-compliant work environment. - Perform other duties and special projects as assigned. Now Requirements list: after "Required Qualifications:" we have: - High School Diploma or GED; Associate’s or Bachelor's degree in Supply Chain Management, Business, Operations, Logistics or related field preferred . - Minimum of 3-5 years of experience in postal operations, shipping, logistics, warehouse operations, or direct mail production environments. - Working knowledge of USPS regulations, mailing standards, postal documentation, and mail preparation processes. - Experience coordinating transportation, freight carriers, shipping vendors, and postal logistics activities. - Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook, PostalOne and Window Book Software. - Ability to learn and effectively utilize Window Book software, USPS Postal One software, Mail.dat processing systems, and other mailing and logistics technologies. Note there is a period after preferred and extra space; we'll keep. Now Skills list: after "Required Skills/Abilities:" we have: - Strong organizational, analytical, and problem-solving skills with exceptional attention to detail. - Excellent verbal and written communication skills with the ability to collaborate effectively across multiple departments. - Ability to manage multiple priorities and meet deadlines in a fast-paced production environment. - Strong understanding of shipping documentation, bills of lading, manifests, and logistics processes. - Ability to analyze postal and logistics data to identify trends and opportunities for improvement. - Ability to operate or become certified
- each.
Schedule: given: "Schedule: 7:00 am - 3:30 pm, Monday through Friday Due to the nature of our business, mandatory overtime is required during high-volume production periods and other times of increased workload. Flexibility to work extended shifts and/or weekends is an essential requirement of this position." We'll put that in a
- .
Required Skills/Abilities: after "Required Skills/Abilities:" similar.
Benefits: from How We’ll Support You: "comprehensive healthcare, paid holidays, and generous paid time off". Also maybe "wide range of benefits". We'll make