Police Support Services Analyst (Facility Coordinator)

About the role

The Police Support Services Analyst (Facility Coordinator) serves as the Police Department’s key coordinator for facility and building support services. This position includes planning, coordinating, and administering projects and operations related to facility maintenance and improvements, including building systems, parking, equipment, security access, surveillance, and related infrastructure.

Responsibilities

• Coordinating Police Department facility maintenance and improvement projects involving building, parking, equipment, and related systems.
• Maintaining operational status of facility security, surveillance, electrical, mechanical, plumbing, and related systems, and coordinating responses to maintenance issues.
• Planning and conducting surveys and assessments to identify maintenance and project needs, and ensuring preventative maintenance is scheduled and completed.
• Developing recommendations for facility repairs, remodeling, construction, or other improvements that enhance departmental operations and effectiveness.
• Preparing project-related materials such as scopes of work, budgets, procurement documents, schedules, drawings, diagrams, specifications, and cost estimates.
• Serving as the Department liaison with City project staff, consultants, contractors, and vendors, and coordinating professional services agreements, purchasing, payments, and inspections.
• Planning and coordinating facility moves within and between buildings, including temporary re-housing, final occupancy planning, and coordination of phone, computer, and other equipment moves with appropriate staff.
• Administering and auditing building maintenance systems, access control systems, employee badging, locks, access codes, and video surveillance-related systems and equipment.
• Developing and implementing environmental health and safety procedures related to applicable City, Department, and State requirements, including CalOSHA and hazardous materials storage requirements.
• Preparing narrative and statistical reports, maintaining accurate records, monitoring expenditures, and purchasing authorized supplies, materials, and equipment.
• Maintaining efficient, safe, and effective department operations.

Requirements

• Four years of progressively responsible experience related to the coordination and administration of facilities maintenance operations and projects, including the selection, coordination, and monitoring of contractors.
• A bachelor’s degree from an accredited college or university with major course work in public administration, business administration, construction management, project management, architecture, engineering, or a related field.
• Possession of a valid State of California driver’s license and appropriate license classification as required.
• Willingness to submit to a personal background investigation.

Qualifications

• Experience coordinating building or facility maintenance operations, including planning and overseeing work performed by contractors and vendors in an active public safety or similar 24/7 environment.
• Hands-on experience with facility systems such as security access control, video surveillance, mechanical, electrical, plumbing, or life safety systems, including troubleshooting issues and supporting upgrades or improvements.
• Experience developing project scopes, schedules, and cost estimates for facility repair, remodel, or construction projects, and working with staff to keep projects on time and within budget.
• Familiarity with CalOSHA requirements, hazardous materials storage, and environmental health and safety programs, especially as they relate to building operations and maintenance activities.

Skills

• Strong organizational and project management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite.

Benefits

• Comprehensive benefits package including generous paid leave and health benefits.
• CalPERS retirement (2% @ 55 for classic members; 2% @ 62 for new members).
• Deferred Compensation plan with 1.5% City contribution of base salary.
• Free Fitness classes through City of San Mateo Parks and Recreation, Employee Assistance Program, and Credit Union Membership.
• Bilingual Differential: $90 biweekly (if applicable).