Plant Office Administrator (Floating) (Req #: 1291)

About the role

Peckham Industries Inc. (PII) has been a family-run business since 1924 and we believe our family by choice ethos delivers value as the trusted supplier of construction materials, products, and services in the communities we serve. Through our extensive network of hot mix asphalt and ready-mix concrete plants, quarries, and liquid asphalt terminals, PII delivers the highest quality materials and custom solutions to thousands of road construction and road maintenance customers. In addition, the company’s construction operations include paving and road reclamation services, as well as precast/prestressed concrete production and erection of multi-level parking structures, specialty buildings, and bridge components.

The Floating Plant Office Administrator will play a key role in supporting the operational effectiveness of our quarry and asphalt plant operations across multiple locations. This position requires flexibility and periodic travel to various quarry and asphalt plant sites as needed. The role is responsible for delivering comprehensive administrative and office support services, managing critical records, and performing a variety of administrative functions within a semi-industrial environment. Regular interaction with both customers and internal stakeholders is essential to ensuring efficient, accurate, and seamless business operations.

Responsibilities

• Establish and maintain effective communication channels with customers and internal team members; proactively address inquiries and concerns to foster positive working relationships.
• Execute a range of clerical duties, including accounts payable vouchering, payroll entry, and processing daily mail.
• Utilize the Peckham POS system to accurately process scale tickets for sales transactions and ensure compliance with relevant procedures and protocols.
• Manage plant reporting systems by diligently entering daily sales, incoming materials, and total production and inventory data; uphold the integrity of information to support decision-making processes.
• Record fuel deliveries and facilitate the ordering process as necessary; monitor fuel consumption and ensure adequate supply levels to sustain plant operations.
• Conduct regular inventory checks and coordinate the ordering of office and personal protective equipment (PPE) supplies on a daily or weekly basis; maintain sufficient stock levels to meet operational needs.

Requirements

• High school diploma or equivalent required; additional coursework in office administration or accounting preferred.
• Minimum of 13 years of administrative, clerical, or office support experience, preferably in a construction, manufacturing, industrial, or multi-site environment.
• Ability and willingness to travel between multiple quarry and asphalt plant locations as business needs require.
• Proficiency with basic computer applications, including Microsoft Office (Word, Excel, Outlook), and the ability to learn company-specific systems such as the Peckham POS system.
• Strong attention to detail and accuracy when handling data entry, reporting, and financial-related tasks.
• Effective communication skills with the ability to interact professionally with customers.