Plant Office Administrator

Responsibilities

• Performs a variety of daily administrative duties as required by the plant manager
• Aids in the preparation and processing of Purchase Orders (track & monitor status, accuracy, timeline processing, and gather supporting documentation)
• Create and maintain asset records including inventory items, maintenance schedules, inspection schedules, and warranty information
• Aid in setting up and communicating with vendors, accounts payable, and cost-tracking
• Reconcile credit card transactions by collecting itemized receipts, verifying charges, and correctly coding expenses by the required deadline
• Aid in coordinating company meetings and employee events (helps coordinate holiday celebrations, catering, etc)
• Maintain office spaces clean and organized (meeting/training rooms and break areas, etc)
• Aid in special projects and other duties as assigned

Human Resources and Safety Support

• Aid in employee time-tracking, missed punches, holiday and weather pay entries, time off requests in Kronos, badge activation, Kronos trainings, and labor planning
• Aid in new hire onboarding process (prepare new hire packet and welcome kits, I9 compliance, request employee access and credentials)
• Partner with Human Resources team in communicating and resolving employee inquiries and requests (benefit questions, verifications of employment, direct deposit and beneficiary changes)
• Aid in employee benefits enrollment (annual open enrollment, requesting/resetting employee credentials, facilitate benefits portal login, enrollment deadline reminders, Q&As, etc)
• Aid in preparing, distributing, and record keeping of site-specific and compliance documentation (boot reimbursement requests and receipts, safety trainings/meetings, shift inspection forms, pre-shift safety topics, etc)

Skills You’ll Need

• Experience in bookkeeping, accounting, or related experience is preferred
• Knowledge of Accounting Principles
• Must be able to use computers, cell phones, and other electronic devices
• Must have appropriate typing skills and a thorough understanding of Microsoft Word and Excel
• Outstanding communication skills and can interact well with people at all levels of the organization
• Act with integrity and honesty in business transactions, promote company policies, and hold oneself and other employees accountable