Plant Office Administrator

About the Role

This position provides key administrative support to the plant manager and performs a variety of office duties to ensure the efficient operation of a Vulcan Materials production facility. Responsibilities include processing daily and monthly accounting information, assisting with financial statement analysis, and acting as a liaison with Division and Corporate departments.

Responsibilities

• Perform daily plant administrative duties such as processing purchase orders, payables, time cards, fuel usage and receipts, bank deposits, tracking costs, and running local reports for the plant manager.
• Prepare month, quarter, and year-end closing information, including fuel inventories, fixed asset changes, equipment rentals, month-end accounts payable accruals, and location production reports.
• Prepare detailed analyses of monthly margin and cost statements, researching and identifying variances as requested by location management.
• Ensure timecards are accurately completed, coded, and approved timely to meet payroll closing schedules; track attendance trends and report concerns to plant management.
• Maintain timely and accurate updates to plant systems, including EMS, Plant Management, VPC Calculator, VCommerce, Gensuite, KPI, and Lab Check.
• Review, print, and distribute preventative maintenance items; create work orders and address service inquiries.
• Track p-card expenses, reclassify as needed, and ensure proper month-end close-out; support others in completing month-end p-card close.
• Develop mid and end-of-month cost projects, including variance explanations; research, document, and resolve location business-related problems.
• Keep the plant manager updated and present findings to appropriate managers as needed.
• Act as an employee advocate and liaison with HR, Plant Accounting, Safety, Health and Environment, Payroll, and Benefits departments.
• Support the development of the site’s annual operating and capital budgets, as well as the monthly production planner.
• Serve as a contact for the plant: receive guests, answer phones, and direct questions or problems to the appropriate individual.
• Serve as backup for scale clerk duties when necessary.
• Perform other duties as assigned.

Requirements

• High school diploma is required; 2 years of college is preferred.
• Minimum of one year in bookkeeping, accounting, or related experience is required.
• Experience in an administrative or clerical role.
• Solid working knowledge of Microsoft Office (Word, Excel) and G-Suite (Docs, Sheets).
• Knowledge of common office practices, procedures, and use of office equipment.
• Strong organizational skills with the ability to prioritize and handle multiple tasks simultaneously.
• Good communication and customer service skills.
• Fundamental understanding of accounting principles and basic math skills with a focus on accuracy.
• Ability to sit for long periods and use telephone, computers, cell phones, and other electronic devices.
• Ability to use computerized equipment and technology.
• Valid driver’s license and ability to legally and safely operate a motor vehicle.
• Ability to bend, reach, and lift up to 10 lbs.
• May involve exposure to dust, dirt, and noise.

Critical Competencies

• Customer Focus: Builds positive customer relationships, prioritizes their needs, and uses feedback to improve products and services.
• Team Player: Works cooperatively with team members to achieve shared goals, assists others, and fosters a positive team environment.
• Work Ethic: Demonstrates professionalism, integrity, and personal responsibility in fulfilling job duties.
• Reliability and Punctuality: Dependable in meeting work expectations, deadlines, and consistent performance and attendance.
• Customer Service: Understands, anticipates, and meets customer needs while ensuring a positive experience.
• Self-Development: Takes initiative in continuously improving skills, knowledge, and effectiveness.