Plant Office Administrator

About the role

Performs a variety of office duties relating to the efficient operation of a one or more Vulcan Materials production facility. Responsible for the supervision or processing of all daily and monthly accounting related information in a timely and accurate manner as required by the Western Division Accounting department.

This position will be responsible for preparing a preliminary analysis of monthly financial statements for location management. Working in minimal supervision from Plant or Operations Manager, this position will be responsible for some or all of the following:

• Perform a variety of daily plant duties as required by plant manager or division accounting;
• purchase orders, payables, time cards, fuel usage and receipts, bank deposits, tracking costs and running local reports for plant manager.
• Prepares month-end closing information for accounting based on current closing schedule;
• fuel inventories, fixed asset changes, equipment rentals, month-end accounts payable accruals and location production reports.
• Prepares detailed analyses of monthly margin and cost statements as requested by location management.
• Ability to research, document and resolve location related problems as required. Present findings to the appropriate manager where and when needed.
• Provide supervision, guidance and training to lesser-experienced plant clerks.
• Works with division Human Resources department to handle personnel requests and problems. Works with division SHE department handling safety and environmental issues.
• Serve as a contact for the plant. Receive guests and answer phones directing questions or problems to the appropriate individual. Serve as backup for some scale clerk duties when necessary.

Responsibilities

Perform a variety of daily plant duties as required by plant manager or division accounting; purchase orders, payables, time cards, fuel usage and receipts, bank deposits, tracking costs and running local reports for plant manager.

Prepares month-end closing information for accounting based on current closing schedule; fuel inventories, fixed asset changes, equipment rentals, month-end accounts payable accruals and location production reports.

Prepares detailed analyses of monthly margin and cost statements as requested by location management.

Ability to research, document and resolve location related problems as required. Present findings to the appropriate manager where and when needed.

Provide supervision, guidance and training to lesser-experienced plant clerks.

Works with division Human Resources department to handle personnel requests and problems. Works with division SHE department handling safety and environmental issues.

Serve as a contact for the plant. Receive guests and answer phones directing questions or problems to the appropriate individual. Serve as backup for some scale clerk duties when necessary.

Qualifications

Education: 2 years of college or equivalent experience in accounting related activities are required. College Degree preferred.

Experience: Two (2) to three (3) years office experience in bookkeeping or accounting is required.

Licenses: A valid Driver's License is required.

Knowledge, Skills, and Abilities: Must possess a sound understanding of accounting principles. Thorough knowledge of common office practices, procedures, and use of office equipment are required. Must possess basic math skills focusing on accuracy and be able to use a ten key calculator by touch. Appropriate typing skills and a strong knowledge of all Microsoft Office products is required. Must have solid organizational skills, be able to prioritize and handle multiple tasks simultaneously. Must have good communication skills and be familiar with proper phone etiquette.

Behavioral Expectations: High Integrity: Acts with unyielding integrity and honesty in business transactions, promoting company policies and holding self and other employees accountable, keeping promises and commitments. Self-Motivated: Initiates and takes action before being required to do so. Collaborates with others to address issues that arise. Strong Work Ethic: Uses time efficiently. Finds the answers and makes sure the situation is taken care of correctly. Commitment to Learning: Applies intellect to the fullest, welcoming activities that require one to stretch. Responsive: Responds promptly and accurately to requests for information from; employees, customers, support groups (HR, Sales, Safety and Visitors.) and coordinates appropriate follow-up. Strong People Skills: knowing how and when to show empathy, active listener, ability to mediate disputes and being tolerant of differences in a casual or business setting. Be 100% approachable. Communication Skills: Must have outstanding communication skills and have the ability to interact well with people in all levels of the organization. Critical Competencies: Customer Focus: Takes responsibility for customer relationships, keeping promises and commitments. Team Player: Establishes trust with team members and support groups, (Safety, HR, Sales, Vendors) providing support and holding accountability. Recognizes group morale and acts to protect or build as necessary. Unusual Working Conditions: Plant office environment may be exposed to occasional dust and dirt. Other duties may be assigned as required.