Personal Executive Assistant / 2 weeks ago

Core Responsibilities

• Daily MLS & Deal Sourcing
• Scour new MLS listings every single day, filtering against the established buy box criteria
• Surface qualified properties for the principal to review and make offers on
• Track sourced properties, offer status, and deal pipeline activity in an organized system
• Manage calendar, scheduling, and planning for the principal and his team across multiple companies
• Coordinate meetings, calls, and appointments while protecting time for high-priority deal activity
• Proactively resolve scheduling conflicts and keep the principal's day organized and on track
• Triage the principal's inbox daily, prioritizing deal flow, time-sensitive items, and important relationships
• Draft and send emails directly on the principal's behalf with accuracy and the right tone
• Stay on top of active deal communications, ensuring nothing slips through the cracks
• Make phone calls to agents, vendors, contractors, title companies, and other parties on the principal's behalf
• Gather information, confirm details, and follow up on action items from these calls
• Payroll Management
• Run and manage payroll across multiple companies accurately and on schedule
• Maintain organized payroll records and resolve any discrepancies promptly
• Daily Financial Review
• Review financial transactions daily across the businesses
• Cook with the Bookkeeper, to ensure books stay accurate and current
• Flag discrepancies, unusual transactions, or items needing attention quickly
• Maintain a sharp, consistent eye on the day-to-day financial pulse of the business

Family & Personal Support

• Provide full personal support to the principal's wife for anything she needs — business or personal
• Handle travel planning for the principal and his family, including itineraries and logistics
• Manage personal tasks and errands as needed with the same care and discretion applied to business matters

General Operations

• Serve as the connective glue across multiple companies, keeping operations running smoothly day to day
• Take initiative on tasks and projects that fall outside a defined category — this role will require flexibility and ownership
• Identify and solve small operational problems before they become big ones