People Services Assistant - Recruitment and Onboarding

Main Responsibilities

• Provide timely and accurate administrative support throughout the employee lifecycle, including onboarding, transfers, contract changes, and offboarding.
• Avoidance of duplicate entries in People systems and records (e.g. Sage), ensuring data accuracy, integrity, and confidentiality.
• Respond to employee queries regarding People policies, benefits, and procedures in a professional and service-oriented manner via email, telephone, and our internal ticketing system, People Connect.
• Generate standard People documentation and correspondence, including contracts, reference letters, offer letters, promotion letters, and probation confirmation letters.
• Collaborate with external payroll and benefits providers, IT, and other internal teams to ensure seamless employee onboarding and offboarding experience.
• Schedule interviews, assessments, and feedback sessions, and manage candidate communication throughout the recruitment process.
• Post vacancies on relevant job boards, internal systems, and social media platforms, and support applicant tracking and data entry within our recruitment system (ATS).
• Ensure a professional and timely experience for all candidates by providing updates, responding to enquiries, and coordinating pre-employment checks and onboarding documentation.
• Maintain a high standard of communication throughout the candidate journey from application to onboarding.
• Avoidance of duplicate entries in digital People files in line with GDPR and applicable local data privacy regulations.
• Schedule interviews, assessments, and feedback sessions, and manage candidate communication throughout the recruitment process.
• Post vacancies on relevant job boards, internal systems, and social media platforms, and support applicant tracking and data entry within our recruitment system (ATS).
• Ensure a professional and timely experience for all candidates by providing updates, responding to enquiries, and coordinating pre-employment checks and onboarding documentation.
• Maintain a high standard of communication throughout the candidate journey from application to onboarding.
• Avoidance of duplicate entries in digital People files in line with GDPR and applicable local data privacy regulations.
• Support inclusion-focused outreach and community engagement initiatives.
• Prepare weekly recruitment reports and dashboards.
• Avoidance of duplicate entries in digital People files in line with GDPR and applicable local data privacy regulations.
• Avoidance of duplicate entries in digital People files in line with GDPR and applicable local data privacy regulations.
• Avoidance of duplicate entries in digital People files in line with GDPR and applicable local data privacy regulations.
• Avoidance of duplicate entries in digital People files in line with GDPR and applicable local data privacy regulations.

Requirements

• Previous experience in an HR Assistant role and/or recruitment coordination, ideally within a multinational environment.
• A high attention to detail with strong organisational and time management skills.
• Proficiency in MS Office applications (Excel, Word, Outlook); experience with HR systems such as ADP and Sage would be advantageous.
• Excellent written and verbal communication skills, with the ability to interact confidently with colleagues across different regions.
• The ability to handle confidential information with discretion and professionalism.
• Strong organisational skills and the ability to work effectively to deadlines.
• A proactive, team-oriented approach, with the ability to work independently and perform well under pressure.
• The ability to thrive in a fast-paced and dynamic environment.
• Confidence in embracing, understanding, and utilising new technologies.