People Operations Coordinator (Human Resources)

Main Duties

• Performs and streamlines administrative duties of a diversified nature.
• Receives and screens phone calls, takes accurate messages and handles situations therein.
• Opens, screens and distributes incoming correspondence and attaches back-up information when possible.
• Carefully coordinates the timely delivery of Baby gifts, bereavement, and get well gifts.
• Aids in initiating background checks.
• Schedules candidates qualified by People Operations for interviews with the General Manager and other Executive Committee members.
• Aids in the administration of the 1 Token Program.
• Enrolls new employees in time clock systems.
• Maintains new hire and personnel files and enters them into People Operations Information Systems.
• Enters employee deductions into payroll system.
• Maintains confidentiality of proprietary information.
• Follows all company and safety and security policies and procedures; reports accidents, injuries, and unsafe work conditions to manager.
• Informs People Operations management of issues related to employee relations.
• Responds to questions, requests, and concerns from employees and management regarding company and People Operations programs, policies and guidelines.
• Onboards new hires and updates relevant documents in their electronic file.
• Processes and handles benefits enrollment and eligible 401(k) participants, etc.
• Distributes and tracks performance reviews for all employees on a monthly basis.
• Screens and routes incoming resumes to the Hiring Manager.
• Maintains locker assignment listings.
• Cleans out lockers of terminated employees; returns uniforms to the Laundry Department and personal belongings to Security.
• Aids in the Security Department in locker inspections.
• Aids in the Training Manager and Recruiting Manager in special projects as needed and requested.
• Aids in recruiting efforts in the form of job fair assistance relating to copying, reserving room and needed collateral, i.e., laptop, screen, PSAV department, making phone calls, preparation for job fair sign in and more.
• Aids in job posting and onboarding coordination of J1 hires and all new hires.
• Coordinates new hires with Recruiting Manager and Training Manager to have advance notice of all attendees 2 weeks + in advance.
• Posts prevalent employee information, reminders, and recognition on Share regularly.
• Other duties and responsibilities as assigned by the Director of People Operations or the People Operations leadership.
• Updates the training matrix.
• Updating new hires and terminations.
• Entering volunteer hours and training hours in the payroll system.

Qualifications & Skills

• Are organized and proficient at multitasking.
• Demonstrates self-confidence, high levels of energy, enthusiasm and motivation through actions.
• Ability to multi-task, prioritize and work in a fast paced environment.
• Ability to manage time well, meet imposed deadlines and be flexible.
• Quick learner and thinker – able to grasp new concepts.
• Innovative and change-driven with a high sense of urgency.
• Strives to improve self, others and overall practices and procedures.
• Strong, positive and energized professional presence.
• Thorough understanding of compliance for all aspects of People Operations, including but not limited to labor laws, posting requirements and documents.
• Proficient in verbal and written English communication.
• Computer literate: advanced knowledge of personal computers and various software.
• Professional & appropriate business appearance and demeanor aligned with the 1 Hotel brand and culture.