People Operations Coordinator (CA)

About the role

Seabreeze Management Company is a full-service property management firm with a diverse portfolio of over 150,000 residential and commercial properties across Arizona, California, Idaho, Nevada, and Washington. With over 30 years of experience, Seabreeze serves commercial common-interest developments and homeowners’ associations as a trusted advisor and collaborative partner. The People, Strategy & Operations (PSO) team drives company culture and growth by attracting and developing top talent, fostering professional advancement, and ensuring operational excellence.

The PSO Coordinator supports all administrative functions of the employee lifecycle, including recruiting, onboarding, benefits, payroll, colleague engagement, compliance, leaves, communications, safety, employee relations, and record-keeping. This role is ideal for a detail-oriented professional passionate about service, collaboration, and continuous improvement in a people-first environment.

Responsibilities

• Assist with all areas of the employee lifecycle, including recruiting, onboarding, and offboarding.
• Conduct new hire orientations and manage initial documentation.
• Provide entry-level payroll support as needed.
• Conduct benefits orientations and assist colleagues with benefits understanding and enrollment.
• Collaborate with the benefits team on administration, enrollments, changes, and communications.
• Monitor onboarding and offboarding data for accuracy and reporting consistency.
• Manage and track leaves of absence and compliance requirements under multi-state laws.
• Maintain colleague records and data integrity within HRIS systems.
• Support internal communications, including leadership updates and colleague engagement.
• Maintain the People intranet and HRIS system updates.
• Develop HR analytic dashboards to inform people-first decision-making.
• Respond to employee inquiries regarding HR policies and procedures.
• Assist in the development and enforcement of HR policies and procedures.
• Support entry-level employee relations and investigations.
• Analyze processes and recommend continuous improvements within the employee lifecycle.
• Coordinate HR initiatives such as open enrollment, new business onboarding, and employee recognition.
• Support safety strategy administration.
• Manage administrative tasks for virtual colleagues.
• Oversee the multi-state DMV pull program.
• Support timely processing of invoices for vendor partners.
• Develop and maintain an internal job description repository.
• Perform other duties as assigned.

Requirements

• 5+ years of related HR or administrative experience, ideally in a fast-paced, customer-centric environment.
• Associate or bachelor’s degree in administration or human resources; HR certification a plus.
• Experience with the employee lifecycle preferred.
• Strong verbal and written communication skills.
• Excellent organizational and time management abilities.
• Problem-solving and influencing skills.
• Comfortable making independent decisions and exercising managerial courage.
• Working knowledge of HR practices, procedures, and multi-state employment laws.
• Strong attention to detail and commitment to quality work.
• Proficiency in Microsoft Office Suite, Teams, and HRIS systems.
• Ability to manage multiple priorities and daily demands.
• 2+ years of project management experience.
• Leadership ability to guide leaders on people practices.
• Bilingual (Spanish) preferred.

Schedule

This is a full-time position offering hybrid work flexibility. Occasional travel and corporate site work may be required as needed.

Pay

$26.00–$28.00 per hour.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Frequent use of hands and fingers for typing, data entry, and document handling.
• Occasional standing, walking, bending, or reaching within the office environment.
• Ability to lift, carry, or move up to 15 pounds occasionally (e.g., files, office supplies, or equipment).
• Regular interaction with others in person, virtually, and by phone or email.
• Ability to maintain focus and attention to detail in a busy office setting with moderate noise levels.
• Work is performed in an in-office environment during standard business hours, with occasional flexibility based on department needs.