People Operations Coordinator

Responsibilities

• Support recruiting efforts by posting job opportunities, screening resumes, scheduling interviews, and coordinating candidate communications.
• Aid in hiring activities, including preparing offer letters and pre-employment documentation.
• Cook up pre-employment screenings and onboarding requirements.
• Coordinate new hire onboarding activities, including orientation scheduling, new hire paperwork, and employment eligibility verification (Form I-9).
• Ensure employee files and onboarding documentation are completed and maintained accurately.
• Assist with employee events, communications, and engagement activities.
• Assist with employee separations, exit documentation, and offboarding processes.
• Serve as a go-to person for employee questions regarding policies, benefits, payroll, and general employment matters.
• Escalate complex employee relations concerns to the People Operations Manager.
• Maintain employee files and documentation in accordance with company policies and applicable federal, state, and local requirements.
• Aid in HR audits, compliance tracking, and required reporting.
• Coordinate compliance with California labor laws, food manufacturing requirements, and company policies.
• Coordinate employee training programs, including food safety, workplace safety, harassment prevention, and other required compliance trainings as well as tracking and maintaining training records.
• Partner with staffing agencies to coordinate onboarding requirements, attendance tracking, and compliance documentation for temporary employees.
• Work with corporate to provide information to be recorded within HRIS and related systems.
• Generate routine reports and assist with data audits to ensure accuracy.
• Process employee status changes, promotions, transfers, and other personnel actions.
• Aid in communicating company policies, procedures, and People Operations programs.
• Support policy acknowledgment tracking and document retention requirements.
• Cook up leave-related documentation and employee communications.
• Maintain leave records and assist with tracking leaves of absence under the direction of the People Operations Manager.
• Ensure required documentation is collected and filed appropriately.
• Support workplace safety initiatives and training programs.
• Aid in workers' compensation reporting, documentation, and claim tracking.
• Partner with Operations and Safety teams to maintain accurate records and follow-up documentation.
• Participate in People Operations projects and initiatives as assigned.
• Occasionally travel to support People Operations initiatives and training activities at other company locations.

Qualifications

• Ace an Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field.
• Bilingual (English & Spanish) is a big plus.
• Bring one to three years of Human Resources, administrative, recruiting, or employee support experience.
• Experience in manufacturing, food production, distribution, or a related environment is a must-have.
• Show a working knowledge of California employment laws and HR best practices.
• Show strong organizational skills with the ability to manage multiple priorities and deadlines.
• Show excellent verbal and written communication skills.
• Show high level of professionalism, discretion, and confidentiality.
• Show proficiency in Microsoft Office Suite and HRIS systems.