Payroll System Administration Specialist

General Summary

Under the supervision of the Manager, Accounting, the Payroll Specialist processes bi-weekly payrolls, supplemental payrolls, and prepares payroll related files (including but not limited to payroll taxes, garnishment, child support, etc.) for submission to bank and/or other agencies. The Payroll Specialist will also perform other payroll-related duties.

These duties are to be performed in a highly confidential manner, in accordance with the mission, values and behaviors of Insight Hospital and Medical Center. Employees are further expected to provide a high quality of care, service, and kindness toward all patients, staff, physicians, volunteers and guests.

Duties and Responsibilities

• Processes payroll information, e.g. hourly time sheets, withholding information, benefits, garnishment calculations, etc. to provide input to check generation system
• Interface from Kronos to Lawson
• Research discrepancies of payroll information and/or documentation, e.g. W-4 forms, time sheets, etc. for the purpose of ensuring accuracy and adherence to procedures prior to processing
• Reconcile reports such as medical insurance payments, 401K deductions, etc to ensure accuracy of information
• Responds to payroll related written and verbal inquiries, e.g. garnishments, payroll processes, etc
• Prepare reports, filings, correspondence and other written materials, e.g. payroll reports, W-2’s, 941, etc. to provide written reference and comply with state & federal requirements
• Performs all other payroll related duties as assigned.

Required Knowledge, Skills, and Abilities

• High School Diploma required. Associate degree in accounting or similar business fields preferred
• Strong working experience and knowledge in electronic time-and-attendance software preferred
• Previous Kronos and Lawson experience preferred
• Previous training and education in Payroll and accounting related curriculum is required
• Strong knowledge of federal & state payroll/tax related regulations preferred
• Good PC skills including proficiency in Excel preferred
• Good verbal and written communication skills (to respond to various inquiries and prepare written correspondences when needed) required
• Good interpersonal skill and be able to work well with others in different levels (managers, staff, etc.) preferred
• Ability to deal sensitively with confidential material and be able to work with large quantity of complex information required
• Strong work ethic required
• Be able to work well under pressure to meet internal and external (bank / government) deadlines preferred