Payroll Specialist

About the role

We are looking for a Payroll Specialist to manage end-to-end payroll operations for our client in Newport, Rhode Island. This position plays a key role in ensuring employees are paid correctly and on time while maintaining accurate records and supporting regulatory compliance. The ideal candidate brings strong payroll knowledge, careful attention to detail, and hands-on experience working with ADP Workforce Now.

Responsibilities

• Manage the complete weekly payroll cycle, ensuring all payments are processed accurately and within established deadlines.
• Examine timesheets, attendance details, and payroll entries to verify accuracy before finalizing each payroll run.
• Compute employee compensation elements such as regular earnings, overtime, shift premiums, incentive pay, and other variable payments.
• Apply required withholdings and deductions, including taxes, benefit contributions, and garnishment orders, with a high degree of accuracy.
• Maintain organized payroll records and confirm that all payroll activity is properly approved, supported, and recorded.
• Uphold compliance with federal, state, and local payroll regulations, including wage and hour requirements across multiple jurisdictions.
• Complete payroll tax-related activities, including filings, remittances, and related reconciliations in line with applicable deadlines.
• Assist with year-end payroll tasks such as wage statement preparation, account balancing, and issue resolution.
• Produce payroll reports, reconciliations, and audit support materials for Human Resources, Finance, and external reviewers.

Requirements

• Proven experience administering full-cycle payroll in a detail-oriented business environment.
• Background processing payroll for a workforce of approximately 500 employees.
• Working knowledge of multi-state payroll practices, including tax and wage compliance requirements.
• Hands-on experience using ADP Workforce Now for payroll administration.
• Strong understanding of payroll deductions, tax calculations, and year-end payroll processes.
• High level of accuracy, discretion, and organizational skill when handling confidential employee information.
• Ability to prepare reports, resolve discrepancies, and support payroll audits effectively.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in our company 401(k) plan.

All applicants applying for U.S. job openings must be legally authorized to work in the United States.