Payroll Specialist

Purpose

The Payroll Specialist will be responsible for the timely and accurate day-to-day processing of weekly, bi-weekly, semi-monthly, and monthly payrolls for assigned clients. This includes payroll functions related to garnishments, liens, tax levies, benefit deductions, and more, as well as general accounting functions.

Essential Responsibilities

• Monitor and manage PTO/sick/vacation balances and provide responsive client service for all payroll-related inquiries.
• Run customized reports for clients, various audits, as well as provide post-payroll reports as requested.
• Manage employee data, including address, direct deposit, tax settings, and more.
• Cook with HR, Accounting, and Benefit Teams to ensure successful and seamless payroll processing for assigned clients.
• Process new hires, double-checking all employee data and changes prior to each payroll run.
• Review and monitor timesheet entries for accuracy and irregularities.
• Build positive client relationships and own the client experience, including direct correspondence with client contacts and employees regarding payroll-related questions and requests.
• Maintain the security and confidentiality of sensitive data and information.
• Manage client and employee files with payroll-related documents.
• Perform wage verifications, I-9 completion (specific clients), and manual check calculations.
• Process bonus payrolls and other payroll runs as assigned.
• Process and respond to garnishment orders, including employee notification where required, ensuring compliance with applicable laws and regulations.
• Handle 401k deductions and upload contribution reports, coordinating with the relevant plan providers and ensuring accurate and timely submissions.
• Other duties as assigned.

Required Skills/Abilities

• Demonstrated experience processing high-volume, multi-state payrolls.
• Minimum of 5+ years of in-depth payroll processing experience using isolved; experience with PrismHR a plus.
• Proficiency in Microsoft Office required.
• Exceptional customer service skills, including the ability to analyze client needs and formulate appropriate solutions.
• Ability to work in a team environment as well as independently.
• High attention to detail.
• Excellent written and verbal communication skills.
• Previous experience working for a PEO or HRO organization is a plus.

Education And Experience

• Associate degree in Business or Accounting desired, but may be substituted for relevant experience.
• Certified Payroll Professional certification a plus.

Physical And Mental Requirements

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• While performing the duties of this job, the employee is regularly required to talk or hear.
• The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
• The employee is occasionally required to sit, climb, balance, stoop, kneel, crouch or crawl.
• The employee must frequently lift and move up to 10 pounds and occasionally lift and move objects up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• The employee must possess the skills needed to complete tasks, including the ability to learn, remember, focus, categorize, and integrate information for decision-making, problem-solving, and comprehension.
• The employee must be able to apply established protocols in a timely manner, including following up and closing the loop on client-specific situations.
• The employee must be able to think critically and act logically to evaluate situations, solve problems, and make decisions, as well as use information-systems effectively.

Status: Full-Time Classification: Exempt Salary: $58,000 - $62,500 Benefits: Medical, Dental, Vision, 401k, 401k Match, PTO/ Holiday/Sick/Birthday, EAP, Company Paid Life/ STD/LTD Hybrid/Remote/Onsite: Hybrid Office Location: 1685 West Uintah Street, Colorado Springs, CO 80904. This position can be an on-site or hybrid.