Payroll Processor/Accounts Payable Specialist

Job Summary

The Payroll Processor/Accounts Payable Specialist supports the College’s financial operations through accurate payroll processing and financial record maintenance. This position will also support the Senior Accounts Payable Specialist.

Essential Duties and Tasks

• Attend staff and administrative meetings and complete all appropriate training.
• Participate in formulating, streamlining, and implementing policies and procedures for the Accounting Department.
• Aid in special accounting projects, such as financial, Workers Comp, and retirement audits.
• Perform account reconciliations as required for all areas related to your responsibility.
• General duties as assigned.

PAYROLL

• Process bi-weekly payroll for Faculty, Staff, and Student employees.
• Use the company's payroll systems to calculate pay, including the appropriate deductions and taxes, based on the completed timecards.
• Validate work hours in the payroll timekeeping system.
• Maintain payroll information by collating, calculating, and entering data, resolving payroll discrepancies, and answering any employee payroll queries.
• Ensure compliance with all relevant tax laws and policies, provide exceptional customer service, and ensure all payroll-related and timekeeping processes and procedures are followed and maintained.
• Maintain all payroll operations according to company policies and procedures.
• Prepare journal entries for standard payroll (and related) transactions.

ACCOUNTS PAYABLE

• Share responsibility to monitor, process, and respond to incoming emails received in the Accounts Payable email account.
• Handle substantial amounts of data while maintaining the accuracy and integrity of the information.
• Enter routine payables, as assigned.
• Create and maintain vendor records and manage the weekly accounts payable check mailings procedure.
• Process accounts payable checks as needed.
• Execute credit card reconciliation and upload.
• Ensure all card holders have completed proper accounting policies.
• Assist with fiscal month, quarter, and year end close.
• Complete month end invoicing tasks and update monthly closing schedule.

Required Qualifications

• Education: Associate degree in Accounting or Business or equivalent experience.
• Experience: 2+ years of payroll, accounting, or related experience.

PREFERRED QUALIFICATIONS

• Experience working in a higher education environment.
• Experience using Paycor system.
• Experience using Jenzabar software.

Knowledge, Skills and Abilities

• Strong attention to detail and accuracy in payroll processing and accounting.
• Clear verbal and written communication.
• Ability to collaborate with a team.
• Integrity and discretion when handling the company’s financial and payroll data.
• Proficiency in accounting software and data analysis tools.
• Ability to multitask in a stressful environment with specific deadlines.
• Proficiency Excel and other Microsoft-based applications.
• Strong service orientation with a demonstrated ability to effectively meet the needs of and work collaboratively with a diverse population of students, staff, faculty, and public.