Payroll and Accounts Payable Specialist

About the role

TrellisWare is a worldwide leader in advanced wireless communications technologies. We are seeking a hybrid Payroll and Accounts Payable Specialist to join our dynamic team.

Responsibilities

• Process biweekly and monthly payrolls with accuracy and confidentiality for 200+ employees, including multi-state and/or international.
• Maintain employee records, process new hires, terminations, bonuses, commissions, and garnishments.
• Review and audit expense submissions for accuracy, completeness, and adherence to corporate travel and expense guidelines.
• Resolve discrepancies, communicate with employees regarding missing documentation, and coordinate approvals with management.
• Utilize Concur to process expense reports, upload supporting documentation, track approvals, and maintain compliance with company policies.
• Aid in the full-cycle accounts payable tasks including processing of vendor invoices and payment requests, employee expense reimbursements, corporate credit card transactions, and entering related information in the ERP system.
• Collaborate with internal parties to ensure invoices and payment requests have appropriate approvals, accurately match applicable purchase orders and receiving information, and assist with the resolution of discrepancies.
• Monitor application of sales and use tax on company purchases.
• Aid in payment processing and reconcile vendor statements to processed invoices, assisting with resolving discrepancies.
• Maintain proper documentation and record retention consistently with company policies and accepted accounting practices.
• Collaborate and communicate effectively with employees and external contacts as needed.
• Make recommendations for workflow and process improvements.
• Report and review all abnormalities with supervisor.
• Perform administrative and other duties as assigned.

Requirements

• Three or more years of recent experience performing similar duties.
• Extensive experience processing biweekly and monthly payrolls required.
• Bachelor’s, AA, or AS degree in accounting a plus.
• Experience in governmental contracting, international payroll, QAD ERP system, ADP, Paylocity, and Concur (or similar expense management platforms) a plus.

Skills

• Proficiency in payroll systems, including payroll data entry, audits, reporting, and troubleshooting.
• Strong understanding of federal, state, and local payroll regulations, tax withholdings, wage and hour laws, and compliance requirements.
• Skill in payroll reconciliation, identifying discrepancies, and resolving payroll issues in a timely manner.
• Knowledge of payroll tax filing, year-end processing, W-2 preparation, and payroll reporting requirements.
• Always handles sensitive and confidential information with discretion.
• Demonstrates strong organizational skills with an ability to effectively plan and prioritize, including taking initiative and meeting deadlines.
• Self-motivated, efficient, and detail oriented.
• Strong problem-solving and written and verbal communication skills.
• Proficiency with Microsoft Office Suite.
• Works well independently and as part of a team.
• Professional demeanor with a high degree of flexibility, strong process orientation, and good judgment.

Additional Requirements

• U.S. Citizenship or Permanent Residency.
• Monday through Friday business hours with one-hour lunch break.
• Note: Many of TrellisWare's positions require a security clearance or the ability to obtain one. Security clearances may only be granted to U.S. citizens.
• The posted range is annually and for individuals located in the San Diego, CA area. San Diego, California Pay Range $60,000 - $70,000 USD.