Accounts Payable Specialist

About the role

This role requires candidates who are currently authorized to work in the U.S. without sponsorship, and C2C arrangements are not accepted. This role is hybrid near Irvine, CA.

Responsibilities

• Process, review, and record vendor invoices for accuracy, proper approvals, supporting documentation, and appropriate general ledger coding.
• Review employee expense reports for policy compliance, accurate coding, and required backup documentation.
• Aid with weekly, bi-weekly, and special payment runs through AP automation or payment platforms.
• Research and resolve vendor account discrepancies, invoice issues, payment questions, and escalated AP inquiries.
• Reconcile vendor statements and assist with resolving open credits, duplicate invoices, missing payments, and aged items.
• Support AP aging review by researching outstanding balances and helping ensure items are properly cleared or escalated.
• Review invoice coding to help ensure expenses, fixed assets, maintenance costs, accruals, and other transactions are recorded appropriately.
• Aid with fixed asset review by identifying invoices that may have been incorrectly capitalized or expensed.
• Research general ledger activity to identify miscoded transactions, incorrect balances, or items requiring adjustment.
• Aid with AP-related month-end close activities, including accrual support, account reconciliations, and journal entry preparation.
• Prepare or support correcting entries related to AP, vendor activity, accruals, expense coding, or reconciliation cleanup.
• Maintain accurate vendor records and support vendor setup by ensuring required documentation is complete and accurate.
• Aid with 1099 tracking, year-end reporting support, and vendor compliance documentation.
• Support internal and external audit requests by gathering invoices, payment records, reconciliations, reports, and other AP documentation.
• Document AP and accounting procedures, including SOPs, process steps, screenshots, and workflow instructions.
• Identify opportunities to improve AP processes, coding accuracy, reconciliations, documentation, and internal controls.
• Partner with accounting, operations, and other departments to resolve invoice, vendor, coding, or payment issues.
• Perform other duties and special projects as assigned.

Qualifications

• Minimum of 3–5 years of accounts payable, accounting, or related finance experience.
• High school diploma or GED required.
• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Strong understanding of full-cycle accounts payable processes.
• Working knowledge of general ledger coding, debits and credits, accruals, reconciliations, and AP-related month-end close activities.
• Ability to research invoice discrepancies, vendor balances, and general ledger detail.
• Proficiency in Microsoft Excel and Microsoft Office.
• Experience using accounting software, ERP systems, or AP automation platforms.
• Strong attention to detail and ability to process transactions accurately and efficiently.
• Able to work independently, follow established procedures, and ask appropriate questions when issues arise.