Payroll Manager

Job Summary

We are seeking an experienced Payroll Manager to oversee and manage all payroll operations for a multi-entity organization in the Galleria area. This role will be responsible for payroll administration, compliance, reporting, account reconciliations, retirement plan coordination, and payroll system management.

Key Responsibilities

• Manage end-to-end payroll operations for multiple entities and company codes

• Oversee payroll processing to ensure accuracy, timeliness, and compliance with federal, state, and local regulations

• Administer and maintain ADP Workforce Now across multiple company codes

• Ensure payroll records are accurate, complete, and properly maintained

• Review and approve payroll-related transactions including earnings, deductions, bonuses, commissions, and special payments

• Manage payroll calendars and ensure all payroll deadlines are met

• Ensure compliance with all payroll tax regulations and reporting requirements

• Monitor and implement payroll-related legislative and regulatory changes

• Prepare and review payroll reports for management and executive leadership

• Support internal and external audits by providing payroll documentation and analysis

• Maintain compliance with company policies and internal controls

• Oversee 401(k) plan administration and coordinate with third-party administrators (TPAs)

• Manage payroll-related retirement plan deductions and reconciliations

• Administer nonqualified deferred compensation plans, including 409A compliance requirements

• Cover payroll-related benefit processes and reporting

• Ensure payroll liabilities are reconciled and remitted accurately

• Serve as a payroll subject matter expert for management and executive leadership

• Communicate complex payroll, tax, and compliance matters clearly to stakeholders

• Recommend process improvements and system enhancements to increase efficiency and accuracy

• Partner with HR, Accounting, Benefits, and external vendors to support payroll operations

• Aid with special projects and strategic initiatives as assigned

Qualifications

• 10+ years of progressive payroll experience required

• Payroll management experience required

• Extensive ADP Workforce Now experience required, including system administration across multiple company codes

• Bachelor's degree in Accounting, Finance, Business, or related field required

• Multi-entity and multi-state payroll experience required

• Experience administering nonqualified deferred compensation plans (409A) required

• 401(k) plan administration and TPA coordination experience required

• Strong payroll reporting, analysis, and account reconciliation experience

• CPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification) preferred

• Strong knowledge of payroll tax regulations and compliance requirements

• Excellent communication and presentation skills

• Ability to advise leadership on payroll-related matters and communicate complex topics effectively

• Strong analytical, organizational, and problem-solving abilities

• High attention to detail and ability to manage multiple priorities

How To Apply

If you are an experienced Payroll Manager with extensive ADP Workforce Now expertise and a strong background in multi-state, multi-entity payroll operations, we encourage you to apply. Addison Group is an Equal Opportunity Employer.