Payroll M&A Coordinator

About the role

The Payroll M&A Coordinator supports payroll integration activities associated with mergers, acquisitions, divestitures, and other organizational changes. This role is responsible for helping coordinate payroll workstreams, maintaining project tracking tools, analyzing payroll data, supporting payroll system implementation and testing, and ensuring payroll processes remain compliant with federal, state, and local requirements as well as company policies.

Key Responsibilities

• Maintain payroll M&A project trackers, integration task lists, milestone schedules, and status updates for assigned deals and workstreams.
• Track deliverables, owners, start dates, due dates, completion dates, risks, and dependencies to support on-time payroll integration activities.
• Support preparation, maintenance, and continuous improvement of project plans, testing logs, checklists, and implementation documentation.
• Analyze payroll data from acquired entities to ensure accurate migration into existing systems through being experienced and fully competent in payroll related items, being able to work independently or with minimal supervision in the area of payroll processing and validation.
• Support validation of system outputs and post-load or post-implementation review activities to ensure business and compliance requirements are met. Communicate project updates, outstanding actions, and process changes clearly and professionally. Support recurring meetings, action item follow-up, and documentation of next steps for assigned initiatives.
• Aid in coordinating and managing payroll integration processes for mergers, acquisitions, divestitures, and special projects ensuring timely and accurate execution working closely with HR, finance, integration, legal, IT and other teams to align payroll process and policies.
• Support communication between acquired entities and internal teams to resolve payroll issues and assist in reporting on integration progress to identify discrepancies, challenges, and opportunities for process improvement.
• Ad-hoc request and update and create Desk Top Procedures/Standard Operating Procedures (SOP’s) for assigned tasks as needed.

Education/Training

• High School diploma or GED required
• Advanced education preferred, but not required
• Preferred Certified Payroll Professional (FPC, CPP)

Business Experience

• Minimum 3+ years of payroll processing experience.
• Minimum 3+ years of experience in a large multi-state payroll environment.
• PREFERRED experience in Mergers, Acquisitions and Divestitures.
• Experience with major payroll software platforms (e.g., Workday, ADP)
• Ability to work independently and manage multiple projects simultaneously.
• Previous experience in a fast-paced high-growth environment.

Knowledge/Skills

• Experienced and fully competent in payroll best practices with moderate guidance.
• Strong knowledge of federal, state, and local regulations and taxes.
• Strong documentation skills, including maintaining trackers, testing logs, SOPs, and status reports.
• Strong project organizational, and follow-through skills with the ability to manage multiple deadlines and priorities.
• Excellent analytical and problem-solving skills.
• Detail-oriented with strong organizational skills.
• Ability to deal with highly sensitive and confidential material.
• Ability to work in a heavy volume fast-paced environment and meet deadlines with limited supervision.
• Ability to identify and communicate process improvements.
• Proficiency in Microsoft Office 365 including Teams, PowerPoint, Excel and Copilot
• Strong customer service skills.
• Ability to communicate and articulate needs/suggestions in a positive and constructive manner.
• Strong professional communication skills in listening, verbalization, presenting, and writing.
• Ability to communicate effectively with various levels of management both internally and externally.
• Ability to present and communicate with internal and external business partners.