Payroll & HRIS Coordinator

About the role

The HRIS & Payroll Coordinator supports payroll processing and HR administrative functions to ensure accurate, efficient, and compliant operations across Sangoma's global workforce. This role plays a crucial part in delivering a positive employee experience by maintaining payroll accuracy, supporting employee lifecycle processes, and ensuring the integrity of employee data.

Responsibilities

• Payroll Administration:
  • Process payroll accurately and on time for employees across multiple locations, including international payroll.
  • Review payroll data for accuracy, including hours worked, deductions, bonuses, commissions, and benefit changes.
  • Absorb payroll audits, reconciliations, and resolve payroll discrepancies.
  • Maintain payroll records and ensure compliance with applicable federal, state/provincial, and local regulations.
  • Cook with payroll vendors and internal departments regarding payroll-related issues.
  • Coordinate with payroll vendors and internal departments regarding payroll-related issues.
  • Support year-end payroll activities including tax forms and reporting.
• HRIS & HR Administration:
  • Maintain and update employee information within the HRIS system.
  • Absorb onboarding and offboarding processes, including preparing employee documentation and system updates.
  • Support employee benefits administration, enrollments, and changes.
  • Generate HR and payroll reports as needed.
  • Maintain employee files and ensure data accuracy and confidentiality.
  • Absorb support for various HR projects and initiatives as assigned.
  • Respond to employee inquiries related to payroll and HRIS.

Requirements

• 3-5 years of experience in payroll processing and HR administration.
• Experience working with HRIS and payroll systems.
• Strong knowledge of payroll practices, wage laws, and compliance requirements.
• High attention to detail and strong organizational skills.
• Ability to handle sensitive and confidential information professionally.
• Strong communication and customer service skills.
• Proficient in Microsoft Office, particularly Excel.
• Experience supporting multi-state or international payroll is considered a plus.

Preferred Qualifications

• Payroll certification (CPP, PCP, or similar) is an asset.
• Experience in a fast-paced or global organization preferred.
• Familiarity with benefits administration and employee lifecycle processes.

Benefits

• Extensive Benefit Options (Health, Vision, Dental, Long & Short term Disability)
• Effective after a short waiting period
• Matching 401K program - 100% match on 4%
• Employee Stock Purchase Plan after one year of service
• Flexible Time Off & Company Holidays
• Entrepreneurial work environment partnered with high growth career opportunities

Pay

$50,000 to $65,000 based on location, commensurate with experience, qualifications, and location.